Assistant Project Manager

About the role

At QK, Assistant Project Managers are trusted partners who help drive successful projects from proposal through delivery. This role combines project coordination, proposal support, executive assistance, and office operations.

Responsibilities

• Cook up project schedules, milestones, deliverables, and resource plans
• Support proposal creation, qualification packages, presentations, and client deliverables by collaborating with technical staff and ensuring accuracy, consistency, and timely submission
• Plan, budget, and allocate resources for projects using Deltek
• Schedule and conduct kickoff meetings, team meetings, and client meetings
• Prepare meeting agendas, capture meeting notes, and track follow-up action items
• Maintain project documentation, quality control requirements, and deliverables
• Support monthly billing reviews, project reporting, and accounts receivable follow-up
• Communicate regularly with Project Managers, clients, and internal teams regarding project status
• Identify project risks and assist in resolving issues before they impact schedules or budgets
• Support multiple Project Managers across various engineering and planning projects
• Provide administrative support to the Executive Committee and leadership team, including document preparation, scheduling, and special projects
• Handle incoming calls, greet visitors, and maintain a professional reception area
• Support general office operations, such as coordinating meetings, ordering supplies, arranging lunches, and assisting with administrative tasks

Requirements

• Three or more years of project management or project coordination experience in AEC - real estate development, construction administration, or utility/infrastructure services experience is highly desired
• Strong organizational and time management skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills with the ability to communicate professionally with clients, executives, and project teams
• Exceptional attention to detail and follow-through
• A polished, professional, and client-focused demeanor
• Confidence interacting with clients, visitors, and employees at all levels of the organization
• Proficiency with Microsoft Office
• Experience with Deltek or similar ERP/project management software is a plus

Qualifications

• Associate's degree is preferred but not required

Skills

• Organizational and time management skills
• Excellent written and verbal communication skills
• Attention to detail and follow-through
• Professional and client-focused demeanor
• Microsoft Office proficiency
• Experience with Deltek or similar ERP/project management software

Benefits

• Work alongside experienced Project Managers on meaningful engineering and infrastructure projects
• Join an employee-owned company where your contributions truly matter
• Collaborate with professionals across engineering, planning, surveying, GIS, biology, construction management, and landscape architecture
• Gain exposure to every phase of project delivery—from proposals through project delivery
• Enjoy a supportive, team-oriented culture that values collaboration, innovation, and professional development

Pay

Competitive compensation package based on experience and qualifications.

Schedule

Full-time position with flexible hours to accommodate project needs.