Assistant Project Manager

Job Duties and Responsibilities

• Work with estimating department on turnover process and documentation.
• Assign project numbers and move files from estimating to project management when project is awarded.
• Enter write-up, Schedule of Values.
• Major equipment purchase orders - issue letters of intent to include requesting lead times and submittal data.
• Subcontractors - issue letters of intent and request submittal data.
• Coverturn meetings from estimating to operations.
• To Assist Project Management:
  • Obtain and/or provide notice of commencements.
  • File notice to owner.
  • Certificates of insurance to general contractor.
  • Bid bonds and Performance, Labor & Material Bonds.
  • Coverage of permits that are required for construction projects.
  • Set up, organize, and maintain the construction project filing system on server.
  • Red Forms for project managers.
  • Contract and subcontract routing process.
  • Contract change orders and subchange orders.
  • Enter, update, create, and distribute submittals.
  • Project tracking logs.
  • Purchase orders and direct owner purchases.
  • Close-out process.

Qualifications

• Superior organizational and time management skills.
• Must be detail oriented.
• Able to work independently or as part of a team.
• Must possess the ability to multitask.

Physical Demands

• Largely sedentary role; however, some filing is required.
• This would require the ability to lift files, open filing cabinets and bend or stand, as necessary.

Work Environment

• This job operates in both an office and a field environment.
• Must be able to sit and/or stand for extended periods of time.

Additional Responsibilities

• Request and maintain all COIs for all departments (Purchasing, Service, Construction, Estimating).
• License renewals.
• Print reports requested by project managers.
• File current inspection test reports and daily reports that are provided by superintendents.
• Field team folder on server for foreman access.
• Onboarding and training.
• Expense reports.
• Other duties as assigned.