Assistant Project Manager

About the role

Assistant Project Manager role at Polk Mechanical is the first step of our construction Project Management career path. APMs are the logistical and clerical cornerstones that facilitate day‑to‑day operations of all current projects, managing organization of assets, documents, and communication flows in support of Project Managers.

Responsibilities

• Manage project documentation primarily within Procore and internal drives, including Requests for Information (RFIs), submittals, and invoicing.
• Actively communicate with internal teams and external partners, serving as the central point of contact for project‑related inquiries and updates.
• Support project planning activities, including development of detailed material matrices/product lists, creation and tracking of material delivery schedules, and participation in the equipment buyout process.
• Assist with field activities by supporting quality control measures, conducting inspections as needed, contributing to field supervision under guidance, and fostering a strong safety‑conscious environment.
• Maintain accurate and up‑to‑date project timelines, coordinating with internal and external stakeholders to ensure adherence and address potential deviations.

Qualifications

• Bachelor’s degree or equivalent in Construction Management, Mechanical Engineering, Construction, Industrial Engineering, or related mechanical‑oriented studies.
• 1–3 years of work experience within commercial construction or mechanical industries.
• Familiarity or experience with mechanical trades and working with tradesmen.
• Strong organizational skills and clear communication across multiple parties.
• Ability to build relationships internally, externally, and with clients.
• Adaptability to shifting priorities and ability to identify urgent obstacles.
• Forward‑looking problem‑solving skills, accounting for unknown variables.

Benefits

• Vacation
• Paid holidays
• Career advancement & training opportunities
• Technician tool account
• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) plan
• Life insurance
• Disability insurance

Job Conditions

• Reports to Project Manager.
• In‑person work environment (100%) with a mixed split between office and jobsite depending on project size, requirements, and phase.
• Regular communication with Project Managers, virtual design team, superintendents, vendors, customers, general contractors, and other sub‑contractors.
• Common tools/software: IFS, Procore, Bluebeam, TimberScan, FastPIPE, FastDUCT, Autodesk Fab Review.