Assistant Project Manager

The Assistant Project Manager plays a key role in managing projects across the Bay Area, overseeing tasks such as coordinating project schedules, ensuring quality control, and facilitating communication among stakeholders, including the owner, architect, subcontractors, and vendors. The ideal candidate should have a solid understanding of the building trades, methods, and materials, with a particular emphasis on Mechanical, Electrical, and Plumbing (MEP) Systems. Reporting to the Project Manager or Project Executive, the Assistant Project Manager will be based on-site, working closely with the Project Superintendent and potentially overseeing project engineers and support staff. At NOVO, you will have the opportunity to work on 2-4 projects in a year, each lasting about 12-18 weeks, gaining exposure to various clients, architects, and subcontractor trades. We offer comprehensive benefits extending beyond medical, dental and vision coverage, including community involvement, continued learning and advancement to Project Manager. Duties And Responsibilities (Note: Additional duties may be assigned on an individual basis) Pre-construction Attend and conduct project job walksPrepare Request for ProposalsAnalyze subcontractor proposals and generate Bid TabulationsProduce quantity take-offs for multiple disciplinesContribute constructability reviews as member of the extended Design TeamActively participate in the General Contractor proposal and interview process Safety Conduct daily project walks with SuperintendentWork with Safety Director to establish Site Specific Safety PlansCoordinate and review Job Hazard Analysis and High Risk activities with Safety Director and entire construction teamMonitor and prepare safety reports with Safety Director for individual client requirements Contract Administration Draft Owner/Client contracts and Subcontract agreements for review by SPM or PXFunction as main point of contact with Subcontractor’s field and office personnelReview Subcontractor invoices for PM or PX approval on a monthly basis Cost Control Manage project budget and scope utilizing project management softwareIdentify, track and manage scope revisions and change orders for both the Owner/Client and SubcontractorPrepare and present Owner/Client change orders in a timely and complete mannerPrepare Owner/Client and internal project updates on a monthly basisExecute Owner/Client and subcontractor financial close-out Document Control Develop, track and manage RFI, Submittal and Change Order LogsGenerate action item lists and follow-through to completionCoordinate and update Master Drawing Set and logsDistribute project drawings, addenda, design changes, RFIs, submittals and documentation to extended teamMonitor and log 3rd party testing, project access and logistics plans Scheduling Prepare, monitor and update Master ScheduleWork with Project Superintendent to identify project progress to dateIdentify potential project impacts and proposed solutionsPrepare 3-wk Rolling Schedules Meetings Conduct weekly Subcontractor Meeting with Project SuperintendentAttend and contribute in weekly Owner, Architect and Contractor meetingsPresent RFI, Submittal and Change Order LogsPrepare and distribute meeting minutes and project documents to extended team Technical Ability Utilize construction related experience to identify field issues and suggest potential alternatesReview subcontractor and vendor drawings and submittals for adherence to plans and specificationsConduct coordination meetings with Architects, Engineers and multiple subcontractor tradesInterface with Architect and Engineers to efficiently resolve technical issues and convey information to field and entire teamWorking knowledge of advanced technology facilities, strong M/E/P/F background and best industry practice for design and construction is beneficial Skills And Qualifications Bachelor’s Degree in Construction Management, Civil Engineering, or construction affiliated fields and degreesA minimum of 4 years of commercial construction experienceFlexible with ability to manage multiple tasks/projects concurrentlyResourceful, with respect to problem identification and resolutionStrong verbal and written communications skillsAble to operate in a fast-paced working environment with minimal direction from Senior ManagementLEED AP preferredProficient in Microsoft Office Suite (or similar project management software, Scheduling software (MS Project and/or Primavera), accounting systems and software, and estimating software Compensation And Benefits Salary: $100,000.00 to $120,000.00 annually, based on qualifications and experienceFull time: 40 hours per week Monday-Friday in the office/job siteInsurance Package: Medical, Dental and Vision401 (k)Paid HolidaysSick TimeOSHA 10/30 TrainingCommuter Benefits (CA only)Gym Subsidy