Assistant Project Manager

Key Responsibilities

• Project Coordination & Execution
• Support Project Managers in the planning, coordination, and execution of multiple projects simultaneously.
• Maintain project schedules, milestones, deliverables, and installation timelines.
• Aid in project planning, task management, and workflow coordination.
• Identify potential project risks, delays, or conflicts and communicate solutions proactively.
• Communicate with clients, vendors, subcontractors, and internal team members to ensure project objectives are met.
• Facilitate timely responses to project questions, approvals, and decisions.
• Cook up material procurement, fabrication schedules, and installation logistics.
• Maintain professional relationships with project stakeholders throughout project execution.
• Prepare project estimates, take-offs, budgets, purchase orders, and change orders.
• Aid in cost tracking and budget management throughout project lifecycles.
• Generate reports and documentation to support project planning and execution.
• Maintain accurate and organized electronic project files and records.
• Cook up fabrication and installation schedules with vendors and field personnel.
• Support site surveys, field verification, and project closeout activities as needed.
• Review project documentation, drawings, specifications, and scope requirements.
• Help ensure project deliverables align with design intent and client expectations.
• Prepare correspondence, reports, meeting notes, and project-related documentation.
• Track project performance metrics and milestone completion.
• Aid in data analysis and reporting to improve project efficiency and outcomes.
• Support company initiatives, procedures, and continuous improvement efforts.

Qualifications

• Preferred Education & Experience
• Bachelor's degree in Construction Management, Project Management, Business, Architecture, Graphic Communications, Interior Design, Engineering, or a related field preferred.
• Previous experience in project coordination, project management, signage, construction, architecture, manufacturing, or a related industry is highly desirable.
• Entry-level candidates with strong organizational skills and a desire to learn are encouraged to apply.
• Strong organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently while collaborating effectively with a team.
• Comfortable working with deadlines and changing project requirements.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and Teams.
• Experience with QuickBooks, Adobe Creative Suite, CorelDRAW, Bluebeam, or project management software is a plus.
• Ability to read and interpret construction drawings, blueprints, and project specifications preferred.
• Familiarity with architectural, construction, or signage industry terminology is beneficial.