Assistant Project Manager

Top 5 Role Responsibilities

• Support the Project Manager in executing day-to-day project operations and communication.
• Aid in tracking project progress, identifying issues, and coordinating timely resolution.
• Attend internal and external project meetings; prepare agendas, minutes, and action item lists.
• Manage project documentation, including drawings, RFIs, submittals, and correspondence.
• Cover materials, equipment, and information availability for the field team as needed.

Cost and Schedule Updates

• Maintain and update project schedules under the direction of the Project Manager.
• Collect and input progress data from field supervision, subcontractors, and vendors.
• Assist in monitoring cost performance and labor tracking for self-performed work.
• Help prepare reports, dashboards, and KPI updates for internal and client reviews.
• Track material deliveries, fabrication progress, and long-lead items against schedule milestones.

Subcontractor/Vendor Coordination and Meetings

• Communicate with subcontractors and vendors to confirm scope, schedule, and deliverables.
• Draft Subcontract and Purchase Order documents for review.
• Coordinate and track submittals, RFIs, and procurement documentation.
• Attend coordination meetings and document key discussions and follow-ups.
• Support subcontractor and vendor performance tracking, including schedule and safety compliance.
• Afford timely responses to design or field inquiries.
• Follow up with suppliers to verify order status, shipping, and delivery confirmations.

Prepare Change Order Drafts

• Identify potential changes to project scope, schedule, or cost.
• Gather supporting documentation (RFIs, drawings, field directives, time and material tickets).
• Draft change order requests for review and approval by the Project Manager.
• Track pending and approved changes to ensure they are reflected in cost forecasts and billing.
• Coordinate with estimating and procurement teams to validate pricing and impacts.
• Maintain a log of all change events, requests, and approvals.

Safety and Quality Compliance Support

• Support the implementation of company and client safety programs at the project level.
• Participate in site safety walks and help track corrective actions to closure.
• Ensure field documentation, inspections, and permits are current and compliant.
• Help maintain project quality records such as inspection reports, test results, observations, and submittal approvals.
• Promote safety awareness and quality standards during project coordination activities.
• Report potential safety or quality issues promptly to project leadership.