Assistant Project Manager

Responsibilities

• Technical editing and document production.
• Proofreading and editing documents for grammar, spelling, punctuation, and format.
• Determining consistency and clarity of style within technical reports.
• Editing and/or rewriting technical reports and documents for approval of author.
• Maintaining accurate administrative files.
• Documenting paperwork at the beginning and throughout the life of projects.
• Working with project managers to set up new projects efficiently and accurately and ensure initiation requirements are met.
• Developing and maintaining project guides and providing information and support for project reviews.
• Schedule and Budget Management.
• Aid in creating and managing client requisitions for materials, equipment and services.
• Provide regular and timely reporting on project performance and status including projected cash flow based on resource-loaded project schedules.
• Support client team meetings including scheduling and management of action items.
• Manage change management both internally and externally.
• Administer project meetings and coordinate the actions required.
• Create and maintain contact lists and meeting agendas/minutes.
• Log and track RFI submissions and updates.
• Manage and track change logs.
• Log, track, and ping for lessons learned and cost savings.
• Manage program documentation.
• Prepare project close-out documentation.
• Execute assignments and deliverable processes (including notifications and correspondence surrounding them).
• Filing and maintaining a QC database documenting internal compliance.
• Apply project documentation and company quality assurance guidelines and procedures for project development and execution.
• Communicate clearly and effectively with both internal and external clients regarding project inquiries or department procedures/requirements.
• Assist with administrative support for projects- this includes maintaining accurate files throughout the life of a project, updating schedules using Primavera P6 Scheduling software and Excel, assisting project managers with project status, progress reports and invoicing requirements, attending and documenting meetings, tracking documents, and assisting with report deliverables where necessary.

Requirements

• Associate’s degree required, Bachelor’s degree preferred, in engineering, science, business, management or related field.
• 2+ years in project controls and hands-on Primavera experience preferred.
• A minimum of 2 years of technical writing, document management, and administrative experience, or an acceptable combination of education and experience required.
• Excellent verbal and written communication skills.
• Strong organization and planning skills.
• Ability to work in a team environment.
• Commitment to quality and accuracy.
• A willingness to meet fast-paced project schedules.

Qualifications

• Experience in utility or merchant power industry a plus.

Skills

• Proficiency in MS Word, and Adobe Acrobat or Bluebeam Revu.
• The ability to understand the deliverable in terms of the project, client need, and what is scoped.
• The ability to be available immediately, meet tight deadlines and be prepared to address last-minute modifications.

Benefits

• Medical, dental and vision insurance.
• Flexible spending account.
• Health savings account.
• Life insurance.
• Disability insurance.
• 401(k), profit sharing and employee stock ownership plan.
• Paid vacation, personal days and holidays.
• Paid Parental Leave.
• Continued professional education reimbursement.