Assistant Project Manager

About the role

This is a position seeking someone who is looking to develop a broad understanding of project execution, from start to end. The Assistant Project Manager is responsible for supporting all aspects of a project with a primary focus on the project deliverables and team management.

Responsibilities

• Aid in project coordination, overseeing project schedules, tracking milestones, and managing workflow to ensure timely delivery of project phases.
• Act as a liaison between internal teams, clients, and contractors to facilitate seamless communication and resolve issues promptly.
• Maintain project documentation and organize files, ensuring all stakeholders have access to the most current information.
• Manage and distribute RFIs, submittals, transmittals, and other project-related documentation.
• Monitor construction progress by maintaining logs and tracking contractor inquiries or responses.
• Ensure all construction administration tasks are completed in alignment with project specifications and standards.
• Aid in Revit tasks, including creating, editing, and maintaining design models and drawings.
• Review models for quality and accuracy, ensuring they meet project requirements.
• Provide drafting support as needed to expedite the preparation of drawing sets for submission.
• Prepare meeting agendas, take detailed notes, and distribute summaries with clear action items and deadlines.
• Follow up with team members on assigned tasks and provide reminders for upcoming deadlines.
• Present project updates to internal stakeholders in a clear, concise manner.
• Anticipate project needs by identifying potential risks, bottlenecks, or inefficiencies and suggesting solutions to keep the project on track.
• Regularly review project workflows and recommend process improvements to enhance team efficiency.
• Take initiative to address and resolve minor issues independently, escalating more significant concerns to the Project Manager.
• Build strong relationships with clients, contractors, and vendors to promote collaboration and ensure alignment on project goals.
• Respond promptly to inquiries from stakeholders, providing accurate and professional communication.
• Carefully coordinate deliverables and submissions to meet client and regulatory requirements.
• Perform quality checks on documentation, drawings, and models to ensure consistency and accuracy.
• Attend site visits and conduct review of existing condition surveys and help with punchlists.
• Aid in preparing status reports and updates for both internal and external stakeholders.
• Track lessons learned during projects and document them for future reference.
• Organize and maintain project records, ensuring all information is up to date and accessible.
• Aid in onboarding new team members by providing project-specific training and guidance on workflows.
• Support departmental goals by taking on additional responsibilities or participating in firm-wide initiatives as needed.

Requirements

• Knowledge of industry trends, project management and construction procedures and best practices.
• Knowledge of MEP / FA / FP trades and the general requirements for each.
• Skilled at producing drawings and visual aids using Revit.
• Skilled at using MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams), along with exceptional organizational skills for file management.
• Skilled at using project management software such as Procore.
• Knowledge of the importance of the Method of Procedure (MOP) Process, work notifications and protection of IT network and other equipment during construction.
• Ability to work successfully in a remote environment thru effective communication and organizational skills, self-motivation, proactiveness and resourcefulness in a distraction free workspace.
• Ability to follow company and site safety requirements.
• Ability to analyze and prepare documents, reports and correspondence.
• Ability to communicate effectively in both oral and written form (technical and non-technical information).
• Ability to work successfully as a member of a team and independently with moderate supervision.
• Ability to work under pressure and meet close deadlines.
• Ability to effectively plan and delegate the work of others.
• Organizational skills, with the ability to manage multiple tasks simultaneously.

Qualifications

• B.A. / B.S. degree in engineering, construction, or related discipline.
• Minimum three years of related experience.

Skills

• Revit
• MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams)
• Project management software (Procore)

Benefits

DLB Associates offers a very competitive benefits package; highlights include:

• Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
• Flex spending accounts (FSA)
• Dental and vision plans
• Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
• 401k with company match and self-directed brokerage account option
• PTO including additional paid time off during the last week of the year
• Company paid life insurance coverage for employees and their eligible dependents
• Short and long-term disability, AD&D coverage
• Professional development opportunities, tuition reimbursement and professional licensing assistance
• Paid parental leave after one year of employment

Pay

The Pay Range For This Role Is 83,000 - 104,125 USD per year(Remote (United States))