Assistant Project Manager

About the role

Cumming Gallagher is a fast-growing project and cost management consultancy with over 60 offices globally. This role is part of a dynamic environment where your success is measured by the impact you make.

Responsibilities

• Stakeholder Communication: Provide updates, address inquiries, and maintain stakeholder satisfaction.
• Team Collaboration: Work collaboratively with the construction team, following directions and contributing to a positive and productive work environment.
• Contractor Relations: Maintain communication with vendors, suppliers, manufacturers, and contractors to coordinate orders and deliveries.
• Scope Project Planning: Assist the Project Manager(s) in managing, coordinating, and administering the project through all phases of design, construction, and post-construction.
• Project Coordination: Collaborate with project managers, contractors, and various teams to ensure smooth project execution and adherence to timelines.
• Progress Monitoring: Track project milestones, deliverables, and tasks to identify any deviations from the project plan.
• Team Meetings: Actively participate and/or lead any Owner/Architect/Construction Management Agent (OAC), coordination, trade contractor, scheduling, and any other meetings.
• Team Meeting Coordination: Coordinate to schedule meetings with the project team as directed by the Project Manager(s).
• Quality Assurance: Monitor project quality and ensure compliance with industry standards and stakeholder specifications.
• Issue Resolution: Address project-related issues and challenges promptly, seeking guidance from the Project Manager and/or Superintendent as needed and keeping them fully informed in a timely fashion regarding any to all problem areas on the project.
• Adaptability: Ability to adapt to changing project needs, handle unexpected challenges, and adjust project plans accordingly.
• Documentation: Aid in the preparation, expediting, and monitoring of documents (reports, schedules, invoices, ASIs, RFIs, submittals, meeting minutes/agendas, daily reports, change orders, punch lists, inspections, closeout, and stakeholder presentations).
• Report Generation: Prepare project status reports, updates, and presentations for project managers and stakeholders.
• Continuous Improvement: Identify opportunities to optimize the procurement process, reduce lead times, and enhance overall efficiency.
• Other duties as assigned.

Requirements

• Knowledge of effective communication practices to provide updates, address inquiries, and maintain stakeholder satisfaction.
• Ability to work collaboratively with the construction team, following directions and contributing to a positive and productive work environment.
• Maintain communication with vendors, suppliers, manufacturers, and contractors to coordinate orders and deliveries.
• Assist the Project Manager(s) in managing, coordinating, and administering the project through all phases of design, construction, and post-construction.
• Collaborate with project managers, contractors, and various teams to ensure smooth project execution and adherence to timelines.
• Track project milestones, deliverables, and tasks to identify any deviations from the project plan.
• Actively participate and/or lead any Owner/Architect/Construction Management Agent (OAC), coordination, trade contractor, scheduling, and any other meetings.
• Coordinate to schedule meetings with the project team as directed by the Project Manager(s).
• Monitor project quality and ensure compliance with industry standards and stakeholder specifications.
• Address project-related issues and challenges promptly, seeking guidance from the Project Manager and/or Superintendent as needed and keeping them fully informed in a timely fashion regarding any to all problem areas on the project.
• Ability to adapt to changing project needs, handle unexpected challenges, and adjust project plans accordingly.
• Aid in the preparation, expediting, and monitoring of documents (reports, schedules, invoices, ASIs, RFIs, submittals, meeting minutes/agendas, daily reports, change orders, punch lists, inspections, closeout, and stakeholder presentations).
• Prepare project status reports, updates, and presentations for project managers and stakeholders.
• Identify opportunities to optimize the procurement process, reduce lead times, and enhance overall efficiency.
• Other duties as assigned.

Qualifications

• Familiarity with construction project lifecycles, phases, and activities from planning to completion.
• Understanding of basic project management concepts, methodologies, and best practices.
• Understanding of coordinating project tasks, teams, and resources to achieve project objectives.
• Knowledge in reading and interpreting architectural and engineering drawings, plans, and specifications.
• Understanding of safety protocols, including the proper use of personal protective equipment (PPE), hazard identification, and adherence to safety guidelines.
• Understanding of potential construction site hazards, including electrical, fall, and equipment-related risks.
• Strong team collaboration skills to work effectively with cross-functional teams, contractors, and stakeholders.
• Knowledge of maintaining accurate project documentation, contracts, drawings, schedules, and change orders.
• Familiarity with project management software and tools for scheduling, task management, and communication.
• Developing leadership skills to assist in coordinating project teams, managing tasks, and facilitating communication.
• Skill in identifying challenges, finding solutions, and making informed decisions to keep projects on track.
• Strong organizational skills to manage project documentation, deadlines, tasks, and priorities effectively.
• Meticulous attention to detail to accurately maintain project records, monitor progress, and review documents.
• Basic analytical skills to analyze project data, identify trends, and inform decision-making.
• Proficiency in Microsoft Excel, Microsoft Office Suite, and Project Management Software.
• Clear and concise communication skills, both written and verbal, to convey safety instructions and report incidents effectively.
• Ability to maintain discretion and confidentiality.

Skills

• Leadership: Developing leadership skills to assist in coordinating project teams, managing tasks, and facilitating communication.
• Problem-Solving: Skill in identifying challenges, finding solutions, and making informed decisions to keep projects on track.
• Organizational Skills: Strong organizational skills to manage project documentation, deadlines, tasks, and priorities effectively.
• Time Management: Ability to manage time efficiently, prioritize tasks, and ensure timely completion of project-related activities.
• Attention to Detail: Meticulous attention to detail to accurately maintain project records, monitor progress, and review documents.
• Analytical Skills: Basic analytical skills to analyze project data, identify trends, and inform decision-making.
• Technical Proficiency: Proficiency in Microsoft Excel, Microsoft Office Suite, and Project Management Software.
• Communication: Clear and concise communication skills, both written and verbal, to convey safety instructions and report incidents effectively.
• Confidentiality: Ability to maintain discretion and confidentiality.

Benefits

Cumming Gallagher offers a comprehensive benefits package including:

• Medical
• Dental Insurance
• Vision Insurance
• 401(k)
• 401(k) Matching
• Paid Time Off
• Paid Holidays
• Short and long-term disability
• Employee Assistance Program