Assistant Project Manager

Key Responsibilities

• Project Coordination & Administration
• Aid in developing and maintaining project schedules, cost forecasts, and progress
• Track and manage RFIs, submittals, change orders, and project
• Support the Project Manager with contract review, scope management, and buyout activities
• Coordinate with vendors for material procurement, lead-time monitoring, and delivery
• Maintain meeting minutes, action item logs, and weekly project
• Field & Installation Support
• Work with foremen and field supervisors to verify installation sequencing, manpower allocation, and material
• Aid in resolving field issues, clashes, or design
• Affirm QA/QC processes, punch-list resolution, and closeout
• Cost & Budget Control
• Track project labor hours, productivity trends, and equipment
• Help prepare change order pricing, quantity takeoffs, and cost
• Review vendor invoices and subcontractor billings for accuracy and alignment with project
• Communication & Coordination
• Act as a liaison between Design Engineers, Field Teams, Vendors and Subcontractors, General Contractors
• Ensure clear communication of scope, deliverables, and schedule

Key Performance Indicators (KPI’s)

• Project Execution: Schedule Adherence – Milestone achievement rate and accuracy of look-ahead
• Timeliness of Deliverables – RFI turnaround, submittal processing, meeting notes, and documentation
• Cost Control: Budget Variance Tracking Accuracy – Quality of cost reports, forecast precision, and identification of Material Procurement Efficiency – On-time material deliveries delays/impacts.
• Quality & Risk Management: Issue Resolution Speed – Time taken to address design conflicts, field issues, or vendor QA/QC Deficiency Rate – Number of field rework items attributable to coordination or documentation
• Safety & Compliance: Safety Walks Completed – Frequency and quality of hazard identification. Compliance Accuracy – Correct application of NEC standards and inspection
• Stakeholder Coordination: Participation in Safety Processes – Site walks, hazard identification, corrective action follow-through. Compliance Accuracy – Adherence to electrical code requirements and company
• Communication: Stakeholder Satisfaction – PM, superintendent, vendor, and GC feedback on clarity and

Pay

Competitive salary commensurate with experience.

Schedule

Full-time position.

About Us

At Copeland Electric, we are dedicated to delivering outstanding service and ensuring every project runs smoothly from start to finish. We are seeking a detail-oriented Administrative Assistant who thrives in a fast-paced environment and enjoys supporting both internal teams and customers.

Qualifications

High school diploma or equivalent required. Bachelor's degree in Business Administration, Project Management, or related field preferred. Minimum 2 years of relevant experience in a construction or engineering setting. Proficient in Microsoft Office Suite. Strong organizational skills, excellent communication, and ability to multitask. Experience with project management software such as Primavera or Microsoft Project is a plus.

Skills

Excellent organizational and time management skills.

Benefits

Health insurance, retirement plan, paid time off, professional development opportunities.

Equal Opportunity Employer

Copeland Electric is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. Our company is committed to maintaining a respectful, professional, and inclusive work environment across all offices and job sites where every employee is treated with dignity and respect.