Assistant Project Manager

About the role

The Assistant Project Manager will provide administrative support to project management. Responsibilities include attending project meetings and performing administrative tasks related to change orders, shop drawing acquisition and review, subcontractor contact, contract revisions, and material tracking.

Responsibilities

• Set up, organize, and maintain the construction project filing system on the server.
• Enter, update, create, and distribute submittals.
• Assemble contract and subcontract routing process, including change orders.
• Issue letters of intent for major equipment and subcontractors, including lead times and submittal data.
• Process and execute required construction permits.
• Create and validate purchase orders and direct owner purchases.
• Develop and manage project plan, tracking logs, risks, and actions.
• Obtain and provide notice of commencements and file notice to owner.
• Coordinate and schedule turnover meetings from estimating to operations, assign project numbers, and move files when projects are awarded.
• Request and maintain certificates of insurance across all departments.
• Assist and back up the Project Administrator.

Qualifications

• Education: Associate's or bachelor’s degree in construction management, Business Administration, or a related field. Equivalent work experience may be considered in lieu of a degree.
• Experience: 2–4 years of experience in construction, project management, or administrative support, preferably in a mechanical, electrical, or specialty contracting environment.
• Certificates, Licenses, Registrations: OSHA 10 general industry or construction awareness (preferred); Project Management Professional (PMP) or Certified Associate in Project Management (CAPM) through PMI (preferred).

Skills

• Superior organizational and time management skills.
• Proven ability to develop project plans, track progress, and identify risks and actions.
• Detail‑oriented with strong multitasking ability.
• Capable of working independently or as part of a team.

Physical Demands

The physical demands described are representative of those required to successfully perform the essential functions of this job.

Work Environment

This position operates in both office and field environments. The employee must be able to sit and/or stand for extended periods of time.

Reasonable Accommodation

Reasonable accommodation will be made to enable individuals with disabilities to perform the essential job functions unless doing so presents an undue hardship on the company’s business operations.

Other Duties

This job description is not designed to cover a comprehensive listing of all activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change at any time with or without notice. Applicants must be currently authorized to work in the United States on a full‑time basis; this position is not eligible for employer visa sponsorship.