Assistant Project Manager

Job Summary

The Assistant Project Manager operates under the direct supervision of the Project Management Manager. Aims to learn project management skills for managing contractor projects. Manages the flow of material from the planning phase to the completion of each smaller and less technical projects. Maintains the schedule of jobs being handled, maintains accurate database on current projects, and assures required specifications are met for all jobs in progress. Actively participates in coordinating, analyzing, and acting upon information and feedback of customer needs, pricing, products, competition, and procedures. Obtains orders and provides order entry, expediting, pricing, follow-up, and other value-added services, as required.

Responsibilities

• Essential Functions:
  • An apprentice-based position focused on training for managing commercial projects from inception to closure.
  • Assists in preparing and maintaining project documentation, including project plans, reports, and schedules.
  • Schedules meetings, prepares agendas, and takes meeting minutes.
  • Covers project timelines and milestones, reporting any deviations or issues to the Project Manager.
  • Assists in the preparation and tracking of project budgets and expenses.
  • Facilitates effective communication within the project team and with external stakeholders.
  • Drafts and distributes project-related communications such as emails, notices, and updates.
  • Serves as a point of contact for project inquiries and provides information as needed.
  • Ensures project deliverables meet quality standards and client expectations.
  • Aids in the development and implementation of project processes and procedures.
• Non-essential Functions:
  • May collect, compile, and analyze project data to support decision-making and reporting.
  • Prepares regular status reports and presentations for project updates.

Qualifications

- Associate degree in business administration, project management, or related field preferred. - Minimum 1 year of experience in a project support role or administrative position preferred.

Skills and Abilities

- Excellent organizational and time management skills. - Strong written and verbal communication skills. - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). - Ability to multitask and prioritize effectively. - Strong attention to detail and problem-solving skills. - Self-motivated and proactive. - Ability to work under pressure and meet deadlines. - Team player with a collaborative approach.

Physical Requirements

- Frequency at which you would carry/lift in a typical day:

• Lift from Waist:
  • < 10 lbs. - Not at all
  • 10 to 25 lbs. - Not at all
  • 26 to 50 lbs. - Not at all
  • 51 to 75 lbs. - Not at all
  • 75 to 100 lbs. - Not at all
  • 100+ lbs. - Not at all
• Lift from Floor:
  • < 10 lbs. - Frequently
  • 10 to 25 lbs. - Frequently
  • 26 to 50 lbs. - Occasionally
  • 51 to 75 lbs. - Not at all
  • 75 to 100 lbs. - Not at all
  • 100+ lbs. - Not at all
• Carried for Distance:
  • < 10 lbs. - Not at all
  • 10 to 25 lbs. - Not at all
  • 26 to 50 lbs. - Not at all
  • 51 to 75 lbs. - Not at all
  • 75 to 100 lbs. - Not at all
  • 100+ lbs. - Not at all

Additional Information

This job description is a summary of the job duties and responsibilities and is not intended to cover all possible job duties and is subject to change at the employer’s discretion. Employees must be able to perform the essential job duties and satisfy job requirements either with or without a reasonable accommodation.