ASSISTANT PROJECT MANAGER

General Responsibilities

• Assist the Project Manager/ Senior Project Manager in all phases and aspects of the project.
• Follow the Blum Best Practices.
• Manage projects independently as assigned with oversight from the PM/SPM.
• Work Deliverables: The results that are expected from a top performing Assistant Project Manager.

Project Set Up

• Ensure that proper tools are in place prior to the beginning of a project.
• Prepare and assist with pre-installation meetings.
• Review Owner contract and become familiar with terms & conditions.
• Distribute all short interval and overall project schedules.
• Ensure subcontractors have the most up to date scopes of work.
• Develop a project submittal log and obtain designer’s approval.
• Manage said submittal log and ensure all submittals are processed promptly.

Core Values

• High Performance – Plan Effectively:
• Ensure contracts, insurance, and bonds are current and received before subcontractor performs any work on site.
• Follow up on collection of all non-received documents and escalate any issues to the PM and/or SPM.
• Prepare all project meeting agendas and associated attachments as directed by the PM/SPM.
• Attend weekly project meetings as requested by PM and/or SPM and keep detailed meeting minutes for publishing to project team.
• Draft, submit, and track all RFI’s and distribute to all teams members as appropriate.
• Review project logs (RFI’s, Submittals, PCO’s) with Superintendent on a weekly basis.
• Pursue and monitor submittals and track deliveries of materials.
• Verify all submittal conformity to plans & specifications.
• Collect superintendent daily reports, weekly project pictures and safety documentation.
• Review for completeness and include in project documentation.
• Inform PM and/or SPM of deficiencies.
• Collect and distribute coordination drawings from appropriate subcontractors.
• Review drawings with PM and/or SPM and Superintendent.
• Set up coordination meetings for PM and/or SPM to chair.
• Collect subcontractor changes for review by the PM and/or SPM.
• Execute payment applications.
• Complete quantity take-offs as requested by estimating and PM and/or SPM.
• Review and code invoices.
• Check for accuracy and compare to cost to complete forecast.
• High Performance – Finish well:
• Distribute all punch lists and follow-up as necessary to ensure timely completion of punch list work.
• Collect all required close out documents for certification.
• Assemble the close out documents and address non-compliant subcontractor directly for compliance.
• Strong Relationships – Customers recommend us to others:
• Treats internal and external clients, vendors and subs as partners.
• Identifies client needs and addresses them.
• Identifies and acts on ways to add value.
• Identifies and acts on opportunities to expand the relationship.
• Balances client and Blum needs effectively.
• Treats clients with intensity.
• Continuous Improvement and Development:
• Continually builds own knowledge and expertise.
• Is open to new ways of doing things.
• Offers to coach/assist others with less experience.
• Shares expertise to help resolve issues.
• Makes self accessible for questions even when under stress.
• Honesty and Integrity – Do the right thing:
• Makes decisions and acts with Blum’s long term interest in mind.
• Acts with integrity, maintaining the highest ethical standards.
• Changes quickly based on Blum’s changing needs.
• Balances Blum’s needs with those of others including the client, the team, etc.
• Manages with profitability in mind.
• Safety and Well-Being – No accidents or OSHA violations:
• Is well versed in Blum’s safety program procedures and policies.
• Consistently follows/enforces Blum’s safety procedures and policies.
• Makes tough decisions to ensure that safety remains on the front and center.

Relationship Management

• Maintain client relationships at the appropriate level reinforcing Blum’s commitment to continuously addressing their needs and interests.
• Work collaboratively with outside parties (I.e. the design team, etc.) to accomplish client goals.
• Demonstrate effective relationship building within the project team and throughout Blum.
• Keep field team members (i.e. Superintendent) informed and active in decision-making.
• Promote positive subcontractor relations by dealing professionally and fairly with all subcontractors and vendors instilling this philosophy in project team at all times.

Behavioral Expectations

• Treats internal and external clients, vendors and subs as partners.
• Identifies client needs and addresses them.
• Identifies and acts on ways to add value.
• Identifies and acts on opportunities to expand the relationship.
• Balances client and Blum needs effectively.
• Treats clients with intensity.
• Continually builds own knowledge and expertise.
• Is open to new ways of doing things.
• Offers to coach/assist others with less experience.
• Shares expertise to help resolve issues.
• Makes self accessible for questions even when under stress.
• Makes decisions and acts with Blum’s long term interest in mind.
• Acts with integrity, maintaining the highest ethical standards.
• Changes quickly based on Blum’s changing needs.
• Balances Blum’s needs with those of others including the client, the team, etc.
• Manages with profitability in mind.
• Is well versed in Blum’s safety program procedures and policies.
• Consistently follows/enforces Blum’s safety procedures and policies.
• Makes tough decisions to ensure that safety remains on the front and center.

Physical Demands

• Regularly required to sit; occasionally required to stand, walk and stoop or kneel.
• Absolutely required to repetitively use hands, fingers to handle or feel and to manipulate keys on a keyboard.
• Vision abilities for this position include close vision.