Assistant Project Manager

About the Role

Assist the assigned Project Manager in managing all administrative and technical requirements of assigned projects. Support contract administration, change orders, submittals, procurement, project financial set-up and updates, and scheduling to ensure projects are completed with quality, profitability, safety, and timeliness. Maintain a constant focus on meeting or exceeding customer needs and expectations.

Responsibilities

General Requirements

• Accomplish project plans on time, meeting or exceeding project margin goals and quality standards.
• Continuously monitor project progress relative to the plan and budget; provide bi-weekly status reports to the Project Executive.
• Lead and communicate with team members, subcontractors, and vendors to maintain the project schedule.
• Develop and improve client relationships.
• Build effective working relationships with clients, architects, subcontractors, vendors, and team members.
• Administer financial aspects of the Owner contract, subcontracts, and purchase orders.

Preconstruction

• Assist the Project Manager in preconstruction efforts.
• Maintain subcontractor database.
• Assemble bid documents for pricing.
• Perform document takeoffs and review specifications and preliminary scope development.
• Organize takeoffs and subcontractor bids.
• Develop bid clarifications and RFIs.
• Review and enter subcontractor trade durations into the project schedule.
• Generate and update scope sheets for subcontractor pricing.
• Participate in Architect/Owner meetings.
• Write qualifications and assumptions for contracts.
• Establish accepted value engineering and alternate pricing.
• Ensure ample market participation for all project trades.
• Maintain document list.
• Prepare and update baseline schedule with input from the Project Team.

Project Management

• Generate and maintain subcontract and purchase order logs.
• Maintain and review shop drawings and submittals.
• Review subcontractor insurance certificates for compliance.
• Price and generate proposed commitment change orders.
• Price and generate prime potential change orders.
• Issue, submit, and track Requests for Information (RFIs).
• Maintain and track permitting requirements and approvals.
• Prepare project schedule updates with input from the Project Team.
• Coordinate and schedule meetings with subcontractors.
• Obtain and track subcontractor warranty certificates.
• Obtain information and assemble closeout manuals.
• Establish relationships and communication tools with suppliers and key personnel to ensure timely delivery of materials, supplies, tools, equipment, and personnel.
• Ensure project site and company assets are secure; maintain a safe and respectful working environment through safety, risk management, training, and quality control programs.
• Communicate performance standards to suppliers and subcontractors; coordinate appropriate actions with the Project Manager if performance issues arise.
• Attend planning, progress, and close-out meetings.
• Assist in coordinating contractual requirements, design drawings, and project specifications, including:
  • On-site project management
  • Project coordination and controls
  • Construction billings and cash flow projections
  • Job cost analysis
  • Project schedule adherence
  • Meeting minutes and documentation
  • As-built document procurement
  • Punch list management
  • Tracking and job costing
• Assist the Project Manager and Business Unit Leader with additional duties as needed.

Requirements

• Degree in construction management or related field preferred.
• Proven ability to manage multiple projects/activities in a dynamic, fast-paced environment.
• Understanding of construction terms, estimating, purchasing, scheduling, and planning concepts.
• Strong written and verbal communication skills.
• Excellent time management and organizational skills.
• Ability to maintain discretion and confidentiality.
• Strong interpersonal skills and ability to work with and manage cross-functional teams.
• Proficiency with computer applications, including Microsoft Office suite and Procore.
• Commitment to Bluewater’s Core Values: Safety, Exceptional Quality and Service, Community Focused, Professionalism, Empowerment, and Accountability.
• Ability to plan, direct, and coordinate professional and sub-professional construction management work.
• Ability to work independently and organize and prioritize work.