Assistant Project Manager

About the role

Our SelectLeaders client is an established construction firm specializing in high‑end construction projects throughout New York City. They are seeking an Assistant Project Manager to support the successful delivery of these projects from pre‑construction through completion, working closely with the Project Manager, Site Superintendent, subcontractors, architects, designers, consultants, and vendors.

Responsibilities

• Project Coordination & Administration: Support day‑to‑day administration and coordination; maintain accurate project documentation (contracts, drawings, specifications, RFIs, submittals, meeting minutes, correspondence); assist with tracking schedules, milestones, and deliverables; coordinate information among project stakeholders; follow up on outstanding items; participate in meetings and prepare agendas, notes, and follow‑up items; identify potential issues for the Project Manager.
• Cost & Financial Support: Track project budgets, commitments, invoices, and expenditures; review subcontractor and vendor invoices for accuracy; support forecasting and cost reporting; assist with subcontractor buyout and procurement; track change orders and related documentation; maintain accurate cost records.
• Scheduling & Procurement: Help develop and maintain project schedules; track procurement activities and long‑lead materials; coordinate material lead times and deliveries with subcontractors and vendors; monitor milestones and follow up on schedule‑related items; work with the Superintendent to coordinate field activities; identify potential schedule conflicts and delays.
• Construction Administration: Manage RFIs, submittals, approvals, and related correspondence; review drawings and specifications; coordinate information between stakeholders; process and track change orders; support permitting, inspections, and other project requirements; keep project files organized and up‑to‑date.
• Subcontractor & Vendor Coordination: Communicate schedules, documentation, procurement, and requirements; assist with subcontractor onboarding and contract administration; track deliverables, insurance, and paperwork; monitor subcontractor performance and address outstanding issues.
• Project Closeout: Assist with punch‑list and closeout activities; track warranties, O&M manuals, and other deliverables; coordinate collection of closeout documentation from subcontractors and vendors; support final accounting and contract closeout.

Qualifications

• 3+ years of construction experience, preferably within a general contracting environment.
• NYC construction experience required; experience with high‑end interior construction.
• Bachelor’s degree in Construction Management, Engineering, Business, or a related field preferred.
• Understanding of construction processes, documentation, scheduling, procurement, and cost tracking.
• Ability to read and interpret construction drawings, plans, and specifications.
• Experience working with subcontractors, vendors, architects, designers, and consultants.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast‑paced environment.
• Proactive approach to following up on outstanding items and keeping projects organized.
• Proficiency with construction management software; Procore and/or MS Project experience preferred.
• Strong Microsoft Excel skills.
• Interest in developing into a Project Manager role with increasing responsibility.

Work Environment

This is an in‑person, full‑time position based in Long Island City, Queens. The role involves regular interaction with project teams and construction sites throughout New York City, including visits to active sites and compliance with safety requirements.

Pay

Salary range: $90,000 – $105,000 annually, with annual discretionary bonus potential.

Benefits

• Medical insurance
• Life insurance
• Paid time off
• Retirement benefits with 401(k) company matching
• Additional company‑sponsored benefits