Assistant Project Manager
Position Summary
The Assistant Project Manager (APM) supports the successful planning, execution, financial performance, and closeout of construction projects by managing assigned project responsibilities related to project coordination, financial management, contract administration, procurement, customer communication, and field operations support. This role serves as the bridge between project support and project leadership within BMI's Project Management career path. The Assistant Project Manager begins assuming ownership of project outcomes while working closely with Project Managers, Superintendents, Foremen, customers, vendors, and suppliers to ensure projects are executed safely, efficiently, and profitably. The Assistant Project Manager develops the leadership, decision-making, operational, financial, and contractual knowledge necessary to advance into a Project Manager role.
Essential Duties and Responsibilities
Project Financial Management
- Aid in the development, monitoring, and management of project budgets, job cost tracking, forecasting, and financial reporting.
- Support monthly billing cycles and ensure accuracy of all project financial documentation.
- Maintain oversight of project costs and proactively identify potential budget risks or overruns.
- Aid in cost-to-complete forecasting and project profitability analysis.
- Maintain accurate financial visibility throughout the project lifecycle.
Project Planning & Execution
- Manage assigned project responsibilities from startup through closeout.
- Coordinate project activities and ensure timely completion of action items and deliverables.
- Monitor project progress and communicate issues impacting schedule, quality, production, or profitability.
- Contribute to planning and execution strategies during project meetings.
- Maintain and update project schedules and execution plans.
Superintendent & Field Operations Partnership
- Collaborate closely with Superintendents and Foremen to support successful field execution.
- Coordinate manpower requirements, production goals, material needs, and project priorities.
- Participate in jobsite visits and field coordination activities as needed.
- Identify, communicate, and resolve field-related issues affecting project performance.
- Promote alignment between office operations and field execution teams.
Contract Administration & Scope Management
- Review project contracts, specifications, drawings, and related documentation to understand project requirements.
- Develop and maintain a strong understanding of contractual obligations and project scope.
- Identify scope changes, discrepancies, and potential project risks.
- Communicate project requirements clearly to field and office personnel.
Change Order Management
- Prepare, track, and manage change order documentation throughout the project lifecycle.
- Collect supporting documentation, pricing, and scope justification.
- Coordinate approvals and maintain accurate change order logs and status updates.
- Maintain oversight of pending changes and communicate updates to project stakeholders.
- Support efforts to ensure appropriate cost recovery for scope changes and project impacts.
Customer & Vendor Coordination
- Build and maintain strong professional relationships with clients, vendors, suppliers, and project stakeholders.
- Respond to project inquiries and requests in a timely and professional manner.
- Support customer satisfaction through clear communication and consistent follow-through.
- Aid in resolving routine project issues and service-related concerns.
- Coordinate with suppliers and vendors to ensure alignment with project requirements.
Procurement & Resource Coordination
- Coordinate material procurement and delivery schedules in alignment with project timelines.
- Communicate regularly with vendors and suppliers regarding project needs and expectations.
- Maintain oversight of lead times and proactively address potential supply chain or procurement delays.
- Sustain resource planning to ensure field teams are properly equipped for execution.
- Aid in maintaining material flow to meet production and schedule requirements.
Required Knowledge, Skills, and Abilities
Technical Skills
- Project Financial Management
- Project Planning & Execution
- Field Operations Coordination
- Contract Administration & Scope Management
- Change Order Management
- Customer & Vendor Coordination
- Procurement & Resource Coordination
Core Competencies
- Accountability and Ownership
- Strong Communication Skills
- Problem Solving and Initiative
- Dependability and Follow-Through
- Collaboration and Relationship Building
Education and Experience
Required
- High School Diploma or GED
- Strong organizational, communication, and problem-solving skills
- Proficiency in Microsoft Office (Excel, Word, Outlook)
Preferred
- Associate’s or Bachelor’s degree in Construction Management, Engineering, Construction Technology, Business, or related field
- Experience in project engineering, coordination, estimating, field operations, or construction-related roles
- Familiarity with project management or document control software
Working Conditions
Combination of office and field-based work environments
Frequent interaction with Project Managers, Superintendents, Foremen, customers, vendors, suppliers, and subcontractors
Regular travel to job sites as required
Ability to Manage Multiple Priorities
- In a fast-paced construction environment
Benefits
Competitive compensation based on experience and performance
Health, dental, and vision insurance options
401(k) retirement plan with company match
Paid time off (PTO) and paid holidays
Opportunities for career advancement and professional development
Training and mentorship programs to support long-term growth
Company-paid safety training and certifications where applicable
Employee referral bonus program
Supportive team culture focused on growth, accountability, and success