Assistant Project Manager

About the role

The Assistant Project Manager position at Stampede Ventures, Inc. supports the Project Manager in planning and executing construction projects from pre-construction through project closeout. The role involves maintaining project documentation, managing submittals, coordinating with subcontractors, and preparing various reports and schedules.

Responsibilities

• Support the Project Manager in planning and execution of construction projects from pre-construction through project closeout.
• Maintain project documentation including drawings, specifications, contract documents, and distribution of updates to project stakeholders.
• Review, track, and distribute Requests for Information (RFIs) and assist in preparing RFIs under the direction of the Project Manager or Superintendent.
• Receive, review, track, and process project submittals to ensure compliance with project specifications and drawings.
• Aid in preparation and organization of bid packages and trade Requests for Proposal (RFPs).
• Support subcontractor coordination including bid leveling, scope reviews, and trade communication.
• Track material deliveries and verify compliance with project specifications, quantities, and quality standards.
• Aid in development and maintenance of project schedules, including preparation of short-term lookahead schedules.
• Prepare meeting agendas, record meeting minutes, and track follow-up actions for project meetings.
• Aid in development of construction status reports, including photo documentation and progress summaries.
• Support project purchasing activities including preparation of scopes of work and coordination of subcontractor buyout activities.
• Maintain project logs including purchase orders, submittals, specifications, and schedule of values.
• Aid in invoice tracking, job cost monitoring, and reconciliation of purchase orders and invoices.
• Aid in preparation of project cost reports and job cost summaries.
• Collaborate with field personnel and subcontractors to obtain project status reports and progress documentation.
• Support the Project Manager and Superintendent with administrative and coordination tasks necessary for successful project delivery.
• Perform other duties as assigned.

Requirements

• Education: Bachelor’s degree in construction management, Engineering, Architecture, Business, or a related field, or an equivalent combination of education and relevant experience.
• Experience: 2+ years of experience in construction, project coordination, or construction administration.
• Skills: Ability to read and interpret construction drawings, specifications, and contract documents; strong organizational skills; ability to manage multiple project tasks simultaneously; ability to obtain and maintain a government Secret security clearance; ability to pass pre-employment drug screening and background checks as required for access to government facilities; valid driver’s license and reliable transportation; ability to travel up to 10% in support of project requirements; proficiency with Microsoft Office applications including Word, Excel, Outlook, and project management software; basic understanding of construction project documentation and contract administration processes; strong written and verbal communication skills; ability to maintain organized electronic and physical project records; strong analytical and problem-solving skills; ability to analyze project data related to cost tracking, scheduling, and procurement activities; ability to communicate effectively with project managers, superintendents, subcontractors, and clients; strong attention to detail and ability to maintain accuracy across project documentation and reporting.
• Other: Preferred experience supporting federal or Department of Defense (DoD) construction projects; experience working with U.S. Army Corps of Engineers projects or Resident Management System (RMS); familiarity with construction project management software such as MS Project, Procore, or similar platforms; professional certifications related to project management such as PMI Associate in Project Management (CAPM) or equivalent; previous experience supporting commercial or industrial construction projects.

Qualifications

• Ability to obtain and maintain a government Secret security clearance.
• Valid driver’s license and reliable transportation.
• Ability to travel up to 10% in support of project requirements.