Assistant Project Manager

Job Summary

The Assistant Project Manager (APM) supports the planning, coordination, and execution of civil/site development projects from pre-construction through closeout. Working under the direction of a Project Manager, the APM helps ensure projects are delivered safely, on schedule, within budget, and to quality standards.

Job Duties

• Pre-Construction Support
• Assist in reviewing project plans, specifications, and scope with engineers, surveyors, and clients.
• Support estimating efforts, takeoffs, and constructability reviews.
• Help prepare preliminary schedules, budgets, and resource plans.
• Identify long-lead materials and assist with early procurement coordination.
• Help prepare bid packages and gather subcontractor proposals.
• Permitting & Compliance
• Aid in permit applications, documentation, and tracking.
• Collaborate with regulatory agencies for inspections and approvals.
• Maintain compliance records for environmental, erosion control, and municipal requirements.
• Scheduling & Coordination
• Support the development and updating of project schedules.
• Track critical path activities and upcoming milestones.
• Coordinate with Superintendents to ensure materials, equipment, and crews are aligned with schedule needs.
• Help adjust schedules based on field conditions or design changes.
• Procurement & Materials Management
• Assist in purchasing materials, equipment, and subcontracted services.
• Track deliveries, verify quantities, and resolve discrepancies.
• Maintain logs for materials, submittals, and equipment usage.
• Subcontractor & Vendor Support
• Help prepare subcontract agreements and scopes of work.
• Cookordinate subcontractor schedules and documentation.
• Attend coordination meetings and assist in resolving conflicts or issues.
• Track subcontractor performance and compliance.
• Field Operations Support
• Conduct regular site visits to observe progress, quality, and safety.
• Assist Superintendents with documentation, RFIs, and field directives.
• Help troubleshoot field issues and communicate solutions to the PM.
• Support daily reporting, production tracking, and photo documentation.
• Financial & Cost Control Assistance
• Help maintain project budgets, cost codes, and financial logs.
• Aid in reviewing invoices, change orders, and pay applications.
• Track quantities, production rates, and cost exposures.
• Support the PM in forecasting and cost-to-complete updates.
• Communication & Client Coordination
• Aid in preparing weekly progress reports and meeting agendas.
• Help maintain clear communication with clients, engineers, and inspectors.
• Document meeting minutes and follow-up actions.
• Support relationship-building efforts with clients and stakeholders.
• Quality Control & Safety Support
• Aid in enforcing quality standards and verifying work meets specifications.
• Support safety initiatives, toolbox talks, and site audits.
• Track testing requirements (density, compaction, utilities, concrete, asphalt).
• Help document and resolve non-conformance issues.
• Project Closeout
• Aid in punchlist creation, tracking, and completion.
• Help compile as-built, warranties, O&M manuals, and closeout documents.
• Participate in post-project reviews and lessons-learned sessions.

Requirements

• Bachelor’s degree in Construction Management, Civil Engineering, Building Science, or related field.
• 1–3 years of experience in civil construction, site development, or related project support roles (internships included).
• Strong understanding of construction processes, drawings, and specifications.
• Familiarity with scheduling, estimating, and project management principles.
• Proficiency in MS Office; experience with construction management software preferred.
• Strong communication, organization, and time-management skills.
• Ability to multitask and support multiple active projects.
• Team-oriented mindset with a desire to grow into a Project Manager role.
• Strong problem-solving skills and willingness to learn in both office and field environments.