Assistant Project Manager

About Us

Asplundh Engineering Services (AES) brings over 100 years of expertise to deliver top-notch engineering, design, planning, and testing services for transmission, distribution, substation, and renewable infrastructure markets across the U.S. An Asplundh Company, AES benefits from extensive resources and a century of experience. Together, we provide utilities with comprehensive end-to-end services, from design to construction, testing, and maintenance, ensuring reliability and peace of mind. At AES, we believe in tackling challenges together with our customers, leveraging our collective experience and resources to achieve success in every project.

Responsibilities

• Assist Project Manager with clients and business development tasks.
• Assist with preparing engineering proposals, fee estimates, RFP responses, and additional service requests (ASRS).
• Evaluate in-house and subcontractor proposals for compliance with in-house and RFP requirements.
• Communicate with clients to identify and define project requirements, scope, objectives, status, needs, and value engineering.
• Assist with management of project scopes, budgets, schedules, and personnel.
• Assist with managing multiple projects with varying team members.
• Work with sub-consultant(s) to coordinate trades.
• Supervise current projects and coordinate all team members to keep workflow on track.
• Keep the Project Manager informed about project status and issues that may impact client relations.
• Coordinate, schedule, and run project meetings; take and distribute minutes.
• Adhere to budget by monitoring expenses and implementing cost-saving measures.
• Plan and manage team goals, project schedules, and new information.
• Track construction milestones, understanding critical path items from procurement and engineering that will affect construction.
• Resource allocation for projects.
• Attend job meetings and coordinate activities as required.
• Direct project correspondence by preparing and reviewing project proposals, memos, meeting minutes, and emails.
• Prepare and maintain project documentation including project schedules, meeting minutes, estimates, progress reports, status reports, cost milestones, cash flows, and project dashboard.
• Project document control with RFIs, shop drawings, submittals, transmittals, etc.
• Manage project-related paperwork by ensuring all necessary materials are current, properly filed, and stored.
• Responsible for tracking project earned value and profitability.
• Prepare management reports for internal and external use.
• Responsible for Project Management billing coordination with Accounting Department, including:
  • Review of time and expense reports for accuracy.
  • Review subcontractor bills for approval.
  • Coordinating billing schedule with accounting department.
  • Assist with aged receivable collection and client correspondence.
• Assist with equipment procurement process, including:
  • Submitting vendor RFQs.
  • Assembling bid tabulations.
  • Working with Engineers and Project Managers on populating bid tabulations.
  • Issuing vendor POs.
  • Tracking vendor deliverables, equipment shipments, and deliveries.
  • Updating Project Manager and Client with status.
• Facilitate, attend, and run vendor and subcontractor meetings.
• Assist Project Managers with construction admin process, including RFIs, shop drawings, bulletins, etc.
• Process incoming shop drawings and RFIs, facilitate their review, and return to the client.
• Attend construction meetings as needed.
• Assemble and issue close-out package to include record condition shop drawings, O&M, and warranty information.
• Assist with creating internal processes that facilitate successful projects from cradle to grave.
• Evaluate potential problems and technical hitches and develop solutions.
• Assist marketing in updating marketing materials as it pertains to projects managed.
• Attend training as requested to further enhance your duties.
• Complete and submit weekly paperwork (e.g., Timesheets, Expense Reports, etc.).
• Perform other duties as assigned.

Requirements

• BS in Engineering or Engineering Management.
• One to five years of project management, engineering, and/or construction procurement experience.
• Proficient in Microsoft Office Suite of software.
• Excellent time management skills and communication skills.
• Ability to work accurately, with attention to detail.
• Strong verbal and written communication skills.
• Outstanding initiative, well-organized, and strong sense of responsibility.
• Excellent computer knowledge and advanced skills using Microsoft Office applications.

Travel

Occasional overnight stays and local day travel may be necessary. You will be responsible for providing your own transportation to and from the office and job sites. You will be reimbursed for business expenses such as tolls, parking, and business-related mileage at a rate allowable by government standards. The expenses incurred traveling to and from the office are excluded from reimbursement.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Benefits

We offer a competitive range of benefits to support our employees’ health, well-being, and financial security. Medical, dental, and vision benefits are available to all eligible employees on the first day of employment.