Assistant Project Manager

Responsibilities

• Support Project Managers in coordinating crews, equipment, materials, and daily work plans for roadway safety and pavement marking projects.
• Maintain organized project files and manage the flow of information across teams, including document control for RFIs, change orders, and other project records.
• Aid in building, updating, and monitoring project schedules, ensuring alignment with field operations and project milestones.
• Use project management and scheduling software accurately and consistently to track progress, resources, and timelines.
• Analyze project data to identify issues, track performance, and recommend process or operational improvements.
• Help manage project financials, including tracking costs, preparing and reviewing estimates, and supporting invoice preparation and processing.
• Assist with financial reporting and support the use of tools such as Sage or similar systems to maintain accurate project financial records.
• Perform administrative and tracking tasks to keep projects organized, including documentation, status updates, and follow-ups with internal and external stakeholders.
• Communicate project progress, issues, and updates regularly to the Project Manager and relevant team members.
• Collaborate with field operations and construction teams to align project schedules and resources with on-site activities.
• Contribute to continuous improvement efforts by identifying opportunities to streamline processes, improve documentation, and enhance project coordination.

Requirements

• At least 3 years of experience as an Assistant Project Manager or in a closely related project coordination role.
• Bachelor’s degree required or strongly preferred.
• Experience in construction, civil, or construction-adjacent environments, particularly related to roadway operations or field-based project work.
• Hands-on project management experience, including coordination of field operations, scheduling, and document control.
• Proficiency with project management software and scheduling tools.
• Strong administrative and documentation skills, with attention to detail and accuracy.
• Experience with RFIs, change orders, invoicing, and basic project financial tracking and reporting.
• Proficiency with Microsoft Excel, Microsoft Teams, and the broader Microsoft Office suite.
• Ability to manage multiple priorities in a fast-paced, seasonally driven environment.
• Proactive, problem-solving mindset with the ability to anticipate needs and resolve issues independently.
• Strong communication and interpersonal skills, with the ability to work effectively with field and office teams.
• Scheduling management experience, including coordination of resources, timelines, and milestones.
• Familiarity with DOT-related work, civil projects, or similar regulatory environments.
• Experience using financial or construction management tools such as Sage or comparable systems.

Qualifications

• Interest in roadway operations, pavement marking, or field-based construction projects.
• Experience in project coordination within construction, civil, or infrastructure projects.
• Background in document control, including organizing and maintaining project records and correspondence.
• Exposure to financial reporting and cost tracking in a project-based environment.
• Experience collaborating with cross-functional teams and support continuous improvement initiatives.
• Comfort working in an environment with seasonal workload variations and required overtime.
• Strong organizational skills and the ability to maintain accurate records under time pressure.
• Alignment with a culture that values open communication, collaboration, and employee-driven improvement ideas.