Assistant Project Manager - Account Operations

About the role

At Cresa, we believe our clients deserve better. A better space to work, create, build, grow. A better outcome for their people and organization. A better partner who puts their needs first, helping them navigate the landscape, tilting the playing field in their favor and giving them an insider’s edge. Our mission is to find and foster the best environment for every business. Our purpose is to think beyond space - strengthening those we serve and enhancing quality of life for our clients and employees. We are built to champion our clients’ aspirations through real estate.

Key Responsibilities

• Manages quoting and invoice processing and change order requests for account billables.
• Support with roll out of account dashboards, trainings, manual/process updates and initiatives.
• Analyze and provide account operational insights as directed.
• Responsible for developing and managing scope, schedule, and budget for each project.
• Provide measurable and timely response to client inquiries, work requests, and concerns.
• Communicate directly with client to define project goals and provide reports on project status and variances.
• Identify project resources from pre-qualified lists, conduct request for proposals, and complete bid analysis for approval.
• Coordinate a project team of key stakeholders, internal team members and vendor partners who meet the deliverables of the project.
• Develop and maintain complete knowledge of vendor service and material capabilities, processes, and deliverables.
• Oversee the project administrative processes and ensure accurate project documentation is filed in a timely manner.
• Manages, supports, and participates in the vendor and team meetings.
• Track and manage project issues and resolutions.
• Actively support the internal team that focuses on business development.
• Represent the company through outstanding project delivery, client service, process improvement and support.

Qualifications

• Bachelor's degree (BA/BS) or equivalent job experience preferred, not required.
• Minimum two - four years of related experience in general finance.
• Proficiency with MS Office Suite, MS Project, MS Visio, and other data management software.
• Strong verbal and written communication skills; role requires daily communication with client and team members.
• Requires organization, time management, attention to detail, and prioritization skills through all projects despite workload.
• Must be able to exchange accurate information at various levels demonstrating the ability to build consensus for decision-making.

Physical Requirements

• Extended periods of time sitting working with a computer/laptop.
• Must be able to move within and between client buildings more than 50% of the day.
• Must be available evenings and weekends depending on project deadlines.
• The person in this role needs to be able to occasionally lift up to 25 pounds.
• Able to travel as needed for individual projects within North America.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.