Assistant Project Accountant

About the role

The Assistant Project Accountant performs professional level accounting work in the maintenance and review of fiscal records. The position requires considerable knowledge of basic accounting principles and accounting functions.

Responsibilities

• Set-ups and maintains jobs in accounting system including contract and contact information.
• Reviews the accuracy of subcontractor billings for discrepancies with stakeholders and correct accordingly.
• Logs and monitors 20-day preliminary notices from subcontractors, suppliers, and Del Amo Construction while ensuring valid preliminary notices are issued and accuracy of logs.
• Identifies potential issues such as over/under billings when preparing monthly project billings, supplying all required supporting documentation, and entry into the accounting system.
• Maintains client receivables balances and escalates to CFO as needed.
• Prepares and reviews check runs for subcontractor and supplier payments.
• Collections and logs Conditional/Unconditional releases.
• Manages ERP system attributes and closes job records.
• Creates custom reporting as needed in accounting system or Excel as needed and requested.
• Manages employee reimbursements including reviewing, inputting, and check runs.
• Oversees AMEX and gas card statements, reconciliation, cost coding, and payment processing.
• Prepares monthly bank reconciliations and records adjusting entries as needed.
• Enters and maintains fixed asset transactions.
• Prepares and files 1099 miscellaneous forms.
• Be the primary contact with accounting software vendor and partner with stakeholders to find innovative ways to increase efficiencies and find solutions to issues.
• Aids in internal and external audits and audit preparation.
• Supports and embodies company maxims and value proposition to create deep, lasting relationships with clients and business partners.
• Clerical tasks and ad hoc reporting assigned by the Controller/CFO.

Qualifications

• Associates Degree required; Bachelor’s Degree in Accounting/Finance preferred
• 1-2 Years of related experience
• Must have excellent time management skills with ability to multi-task, prioritize and organize efficiently
• Critical thinking and attention to detail
• Capacity to maintain confidential information
• Excellent verbal and written communications skills
• High-level interpersonal and customer services skills
• Proficient with Microsoft Office Suite with advanced proficiency in Excel
• Experience with project management software and ERP solutions