Assistant Office Services Manager

Responsibilities

• Maintain effective written and oral communications with clients
• Prioritize work and deploy staff as required to ensure customer needs are met in regards to on-time delivery of services and quality of work
• Ensure all work standards are met on a consistent basis
• Maintain and assist with mailroom services
• Oversee and assist with vendor relations with major carriers on incoming/outgoing shipments
• Create labels, order supplies, and manage mail and packages
• Manage and assist with records management services
• Utilize various scanners and manage scanning and filing of client records
• Manage conference rooms, including scheduling, setting up, and breakdowns
• Maintain site common areas and kitchen
• Develop and implement new procedures to improve site operations and reduce costs

Requirements

• High school diploma or equivalent (GED)
• Knowledge of Microsoft Office (Word & Excel), and familiarity with computer basics (preferred)
• Attention to detail and critical thinking skills
• Customer service skills and ability to maintain a consistent, high level of service
• The ability to multi-task, manage multiple accounts, and establish priorities
• A valid driver's license and/or reliable transportation to and from work
• Lifting up to 55 pounds and standing for long periods of time
• Willingness to cross-train for other job functions

Qualifications

• High school diploma or equivalent (GED)
• Knowledge of Microsoft Office (Word & Excel) and familiarity with computer basics (preferred)
• Attention to detail and critical thinking skills
• Customer service skills and ability to maintain a consistent, high level of service
• The ability to multi-task, manage multiple accounts, and establish priorities
• A valid driver's license and/or reliable transportation to and from work
• Lifting up to 55 pounds and standing for long periods of time
• Willingness to cross-train for other job functions