Assistant Office Manager

About the Role

Yellowstone Landscape is seeking a top-notch Assistant Office Manager to support a dynamic and growing business that values employee aspirations, progressive practices, and exceptional client service. As the largest privately-owned commercial landscaping company in the nation, we offer exciting career opportunities for professionals across the United States.

Responsibilities

• Handle requisitions and purchase orders for Branch field management
• Track and process documents for efficient billing
• Provide exceptional customer service while greeting visitors and managing the reception area
• Operate multi-line telephone console, transfer calls, and take messages
• Perform general administrative duties such as filing, photocopying, scanning, and faxing
• Prepare outgoing correspondence, accept incoming correspondence, and open/sort mail, FedEx, and UPS
• Maintain office supplies and inventories
• Enter and code timesheets and coordinate payroll for the Branch
• Assist with coordination of new hire paperwork, uniforms, and scheduling

Requirements

• Must be highly organized, resourceful, and a strong multi-tasker
• Must have and maintain an upbeat, professional, and friendly attitude and demeanor
• High attention to detail, ability to multitask, often with minimal supervision
• Three years of prior experience in an Office Manager/Administrative Assistant role is necessary
• Prior experience with financial software packages preferred
• Associates degree in business or related major preferred
• Strong oral and written communication skills
• Bilingual (English/Spanish) communication skills are highly preferred

Benefits

• Competitive pay; paid weekly
• Full group benefits package including health, dental, vision, life, and disability insurance
• 401k with a company match
• Paid time off and holiday pay

A company that values and appreciates you, dedicated to Excellence in Commercial Landscaping.