Assistant Office Manager

About the role

We are seeking an Assistant Office Manager at Yellowstone Landscape. As the largest privately-owned commercial landscaping company in the nation, we offer exciting career opportunities for Landscape Professionals across the United States.

Responsibilities

• Handle requisitions and purchase orders for Branch field management
• Track and process documents for efficient billing
• Provide exceptional customer service while greeting visitors and managing the reception area
• Operate multi-line telephone console, transfer calls and take messages
• Perform general administrative duties such as filing, photocopying, scanning and faxing
• Prepare outgoing correspondence, accept incoming correspondence, open and sort mail/FedEx/UPS
• Maintain office supplies and inventories
• Enter and code timesheets and coordinate payroll for the Branch
• Assist with coordination of new hire paperwork, uniforms and scheduling

Requirements

• Must be highly organized, resourceful and a strong multi-tasker
• Must have and maintain an upbeat, professional and friendly attitude and demeanor
• Must have high attention to detail, be highly organized and able to multitask, often with minimal supervision
• Three years of prior experience in an Office Manager/Administrative Assistant role is necessary
• Prior experience with financial software packages preferred
• Associates degree in business or related major preferred
• Strong oral and written communication skills
• Bilingual (English/Spanish) communication skills are highly preferred

Benefits

• Competitive pay; paid weekly
• Full group benefits package including health, dental, vision, life and disability insurance, 401k with a company match, paid time off and holiday pay
• A company that values and appreciates YOU!