Assistant Office Manager

Salary Range: $70,000–$90,000 / Year, DOE

About the role

This is an opportunity to step into a hands-on operational role with a growing company where organization, accuracy, and follow-through directly impact the business. The Assistant Office Manager will support daily office operations across shipping, invoicing, purchasing, inventory, accounting and administrative functions while becoming a trusted partner to an experienced office leader. The ideal candidate is highly organized, detail-oriented, and confident working in a fast-moving, blue-collar environment. They will bring strong business fundamentals, some accounting knowledge, and the judgment to learn established processes before identifying opportunities to improve them.

Responsibilities

• Create packing lists and coordinate incoming and outgoing shipments to keep daily operations moving efficiently
• Process purchase orders, invoices, bills, credit card statements, and other accounting-related documentation
• Maintain accurate information within inventory and accounting systems while ensuring numbers and records are entered correctly
• Answer incoming calls with professional phone etiquette and communicate effectively with customers, vendors, drivers and internal teams
• Provide administrative support across payroll, HR and general office operations as needed
• Partner closely with the Office Manager to learn existing workflows, processes and business requirements
• Manage multiple recurring priorities while adapting to different customer requirements and changing operational needs

Requirements

• 5+ years of relevant office administration, operations, accounting support, or similar experience for candidates at the salaried level
• Working knowledge of accounting fundamentals with experience supporting invoicing, purchasing, billing or related financial processes
• Strong attention to detail with the ability to maintain accuracy while managing repetitive, high-volume tasks
• Excellent organization, prioritization and professional phone communication skills
• Confidence working with a variety of personalities in a practical, fast-paced and non-corporate environment
• Proficiency with Microsoft Office Suite with NetSuite experience strongly preferred
• Bachelor’s degree preferred but not required, with relevant professional experience valued in place of a degree

Benefits

• Year-end bonus opportunity
• Health insurance options + Company-paid life insurance
• 401(k) eligibility after six months
• Paid time off with flexibility to negotiate based on experience
• Significant long-term advancement potential as the company continues to grow