ASSISTANT OFFICE

Duties And Responsibilities

• Perform clerical duties such as scanning, photocopying, creating FedEx labels, mailing, and daily mail collection & distribution.
• Participate in weekly or daily meetings with the Office Manager.
• Consistently update all OA procedures in the OA manual.
• Order office & kitchen supplies and monitor inventory weekly.
• Set up and clean up for office events while also monitoring and refilling food, etc., during events.
• Set up and clean up of all on-site meetings.
• This includes stocking sodas and waters in conference rooms, pulling up blinds, setting up coffee mugs, and ensuring the meeting space is ready.
• Ensure consistent coverage of incoming calls and front desk operations during scheduled shifts.
• Loading and unloading dishwashers, including refrigerator cleanouts, daily Coffee machine maintenance, restocking snacks and cold food items several times a day, wiping down counters, booths, and chairs, and sanitizing high-touch areas throughout the Café.
• Support staff in assigned project-based work.
• Provide back-up assistance to the receptionist for breaks and as needed.

Knowledge/Skills/Abilities

• Pro-active problem solver who is able to think outside of the box in order to find solutions.
• At least one year of professional office experience, or similar experience.
• Must be focused and able to work well with little supervision.
• Self-motivated, service-minded individual who understands this position is highly visible to the company's employees and is pivotal to the company's smooth operation.
• Able to walk within the office consistently each day.
• Able to load carts with small- medium deliveries.
• Work collaboratively with team members to support overall operations.
• Must have experience in Word and Excel (Intermediate to Advanced skill level).

Benefits

• Health care benefits, including medical, dental, and vision coverage, with a small employee contribution.
• 401k Match
• Generous vacation and holiday policy accruals.
• Building amenities, including an on-site fitness center, restaurants, and special events.

We are an Equal Opportunity Employer

We are committed to maintaining a workplace free from harassment and discrimination.