Assistant Manager of Collections & Exhibitions

Job Responsibilities & Expectations

• Prepare incoming loan agreements, draft and update checklists, write condition reports, and assist with gallery preparation and art handling.
• Prepare contracts and agreements in coordination with the Curator and Director of Collections and Exhibitions.
• Aid in documentation of conservation activities and movement of works in the collection.
• Maintain accurate and up-to-date records of the collection in both physical files and the collections database.
• Provide logistical and administrative support for projects, including research, written and phone correspondence; communicate with artists, collectors, donors, and other key stakeholders with clarity, respect, and cultural sensitivity.
• Manage internal and external rights & reproduction questions/requests; Provide credit lines for published images online or in print promptly with sensitivity to copyright issues.
• Support correspondence with and recordkeeping of the Artist Studios in the Motor Exhibition Building.
• Participate in seasonal care of outdoor sculptures, including cleaning and maintenance from April through October, using safe and approved methods.
• Attend and participate actively in weekly Curatorial team meetings and monthly full-staff meetings.
• Schedule travel for the department staff and visiting artists/guests as directed.
• Assist with the annual inventory of the permanent collection, ensuring accuracy and proper documentation.
• Conduct research for vendors, supplies, and materials; coordinate orders by obtaining estimates, completing credit applications and purchase orders, and scheduling deliveries with follow-up as needed.

Qualifications

• High School Graduate / GED / Equivalent
• 2-4 years relevant work experience
• May substitute experience with education
• Valid driver's license
• Member of ARCS - preferred

Skills & Competencies

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Strong written and verbal communication skills
• Excellent organizational and time management skills
• Knowledge of art handling and preventive collections care
• Professional, team-oriented demeanor with the ability to contribute positively to a collaborative and inclusive work environment

Required & Preferred Qualifications

• Associate or bachelor's degree preferred in fine arts, art history, museum studies, or a related field
• Equivalent experience or a combination of education and experience will also be considered

Primary Equipment/Applications

• Standard office equipment including laptop/computer, digital scanner, portable hard drives, golf carts
• Microsoft Suite