ASSISTANT MANAGER ACCOUNTING - County Clerk

About the Role

Directs, supervises, and evaluates the daily work of accounting staff. Ensures all receipts are properly balanced on a daily basis, verifying accounting classification from all County Clerk receipting systems and the related import to the general ledger. Verifies revenue for accuracy across all payment types, including electronic formats. Reviews and analyzes financial entries, making recommendations as necessary. Performs duties of the Accounting Manager in their absence.

Responsibilities

• Monitors import of daily flat file from County Clerk’s eleven (11) receipting subsystems to the general ledger.
• Verifies and reconciles daily revenue from all County Clerk receipting systems, ensuring accuracy of traditional and electronic payment types; analyzes financial data.
• Edits errors created by cashiers, clerks, and/or document production.
• Originates and maintains manual and automated documentation of general fund accounts.
• Checks general ledger coding for accuracy; analyzes financial data, verifies proper classification, and resolves discrepancies.
• Approves and processes adjustments and month-end postings to the general ledger for General Fund, Trust Fund, and Cash Bond accounts; reconciles to various County Clerk receipting systems.
• Monitors revenue collections with revenue budget; advises Accounting Manager of unusual trends.
• Initiates, verifies, and approves ACH debit transfers.
• Verifies and authorizes disbursements of funds, including daily advances and monthly disbursements to the County Auditor.
• Verifies and reconciles daily bank transactions for General Fund, Trust Fund, and Cash Bond accounts.
• Coordinates month-end activities, analyzes accounts, prepares supporting workpapers, and compiles comparison/variance reports in accordance with GAAP.
• Performs monthly bank reconciliations and audits for General Fund, Trust Fund, and Cash Bond accounts.
• Formulates and distributes fees on monthly accounting reports for submission to Commissioners Court, ensuring inclusion of supporting documentation where appropriate.
• Develops annual revenue report.
• Fields questions from the general public and all County Clerk departments regarding accounting issues.
• Verifies and disburses refunds for fine overpayments and cost on deposits.
• Performs cash counts in all County Clerk departments.
• Reviews electronic subscriber contracts for financial compliance.
• Evaluates and recommends software implementation strategies considering reporting requirements.
• Researches and compiles needed information to escheat General Fund monies to the State Unclaimed Property Fund.
• Reviews monthly state reports.
• Ensures all reports are prepared, reviewed, and submitted in a timely manner.
• Gathers requested supporting documents and information for internal and external auditors.
• Monitors compliance of County Clerk Receipt Policies and Procedures for all cashiers; provides recommendations for internal controls to Accounting Manager.
• Develops, implements, and updates Accounting Office procedures.
• Supervises, assists, and trains Revenue Accounting Clerk and Cash Bond Clerk.
• Evaluates and makes recommendations concerning hiring, promotion, and termination of accounting personnel.
• Proactively addresses a continually changing environment concerning statutes, regulations, accounting, auditing, and general County issues; makes recommendations to Accounting Manager.
• Performs special projects and other related duties involved in the operation of the department as assigned or required.

Requirements

• Associate’s degree or equivalent experience in lieu of degree.
• Minimum of four (4) years of accounting experience, preferably in local government.
• Two (2) years of supervisory experience preferred.
• Experience with PC applications, Microsoft Office preferred.
• Exceptional oral and written communication skills, interpersonal skills, familiarity with legal definitions and language, as well as leadership and organizational abilities.
• Must be bondable.

Physical Demands and Work Environment

While performing the duties of this position, the incumbent is regularly required to walk, sit, stand, bend, stoop, and lift.