Assistant Information Manager

Key Responsibilities and Duties

• Assist the Information Manager to deliver an exceptional information management service to the project.
• Prepare, agree and communicate project Information Standards and Methods & Procedures, working with Digital Engineering and Regional IM teams.
• Manage the Electronic Document Management System (EDMS) and the Information Management System (IMS) — ensuring accuracy, accessibility, and security of data.
• Define roles and responsibilities within the Information Management team, supporting recruitment, development, training and retention.
• Deliver training on information management systems and document control processes to project staff.
• Cook up project reporting, including client reports, performance summaries and system analytics.
• Oversee the quality and compliance of document control and administrative procedures.
• Facilitate project collaboration tools such as SharePoint, Teams, and mobile applications for field-based processes.
• Manage the production of the Digital Health & Safety File, ensuring compliance with project requirements.
• Support the project team in digitising workflows and utilizing technology to improve efficiency and consistency.
• Ensure secure data handling and access rights in line with client and project governance standards.
• Maintain archiving procedures and records management throughout the project lifecycle.
• Provide tendering support and training for the Procurement team.
• Attend information management peer groups and contribute to continuous improvement initiatives.

Person Specification

• The ideal candidate will demonstrate a strong mix of technical Information Management expertise, Document Control, sector-specific experience, and a collaborative approach to project delivery.
• Able to work independently whilst enjoying being part of a friendly, ambitious and growing team.

Essential Qualifications and Experience

• Proven experience in Information Management within major infrastructure or complex construction projects.
• Strong working knowledge of PAS 1192 and ISO 19650 standards.
• In-depth understanding of construction project lifecycles and digital handover processes.
• Proficiency in using EDMS systems (preferably Asite) and collaboration platforms.
• Knowledge of quality management systems and digital field tools such as Field View.
• Excellent communication and stakeholder management skills.
• Ability to work under pressure, prioritize effectively and meet deadlines.
• Strong organisational and analytical skills with a methodical approach to data management.
• Experience in managing small teams and supporting staff development.
• Demonstrable track record in the management of information systems and digital processes on major projects.
• Experience in team leadership, system training and stakeholder engagement.

Desirable Criteria

• Familiarity with Power BI or similar data visualisation tools.
• Strong presentation and facilitation skills.
• Ability to identify and drive process improvement initiatives.
• Experience managing or supporting large data-driven project environments.