Assistant II, Program and Sponsorship

About the role

This is a full-time, fixed-term position for two years. This is an on-site position located in McAllen, Texas requiring bilingual Spanish/English skills. The pay is $18 per hour with full benefits. The position provides cross-functional operational and administrative support to the Texas team.

Responsibilities

• Develop and implement standard operating procedures for administrative and office management functions to ensure consistency and efficiency.
• Provide administrative support to the Country Director including scheduling, correspondence, and cross-functional coordination needs.
• Monitor and support the use of data collection tools to track participation, measure progress toward goals, and document impact;
• Lead the production of a monthly Texas team newsletter and support preparation of program and new business documents for external engagement and influencing.
• Provide support in school/community activities and contribute to managing sponsorship processes during peak seasonal periods.
• Purchase and track supplies to ensure cost efficiencies, compliance with approved budgets, and timely monthly reports.
• Review materials for compliance with ChildFund branding requirements.
• Organize internal/external meetings, workshops, and travel logistics (space usage, AV, meals, scheduling, receipts, reimbursements).
• Care for logistics pertaining to gifts in kind resources (receiving, recording, tracking).
• Support the digital transition of sponsorship processes and other sponsorship operations of the Texas Area Office.
• Identify opportunities to improve office workflows and operational processes, making recommendations for efficiency and stronger coordination across the team.
• Other duties as assigned.

Requirements

• The ability to speak, read, and write fluently in Spanish and English.
• Strong organizational skills, time management, and attention to detail.
• Good written and verbal communication skills; able to draft high-quality reports, newsletters, and correspondence.
• Comfortable working across cultures and engaging with diverse internal and external stakeholders.
• Demonstrated initiative, problem-solving ability, and willingness to learn.
• Strong collaborator with the confidence to support senior leaders and external-facing activities.
• Demonstrated ability to work with data entry systems, reporting tools, and digital platforms.
• Ability to manage competing priorities and meet deadlines in a dynamic environment with supervisor support.