Assistant, Foundation Program & Events - PRN - Day/Evening

Come join our team and start the day excited to make a difference—end the day knowing you did. The Foundation Program & Events Assistant provides administrative and operational support to the Mary Washington Healthcare (MWHC) Foundation, helping to advance the organization's philanthropic initiatives, grantmaking activities, and special events.

Responsibilities

• Provides administrative support to MWHC Foundation staff, including scheduling, correspondence, filing, and document preparation.
• Assists with planning, coordinating, and supporting Foundation-sponsored events, meetings, and donor activities.
• Prepares event materials and supplies, including organizing, transporting, setting up, and dismantling event equipment and displays.
• Loads, unloads, and arranges supplies, promotional materials, and equipment for events as needed.
• Maintains inventory of office and event supplies.
• Assists with Foundation communications, including preparing mailings, donor acknowledgments, invitations, and other correspondence.
• Supports grantmaking activities by assisting with application tracking, record maintenance, reporting, and related administrative tasks.
• Maintains accurate electronic and paper records, databases, and filing systems.
• Processes invoices, purchase requests, and other routine administrative documentation.
• Provides excellent customer service to donors, volunteers, community partners, and internal staff.
• Performs other duties as assigned.

Requirements

• High school diploma is required.
• Associates degree or completion of college coursework is preferred.
• Minimum of one year of administrative, customer service, nonprofit, or office support experience preferred.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Willingness to work occasional evenings or weekends in support of Foundation events.
• Valid driver's license and reliable transportation preferred.

Physical & Environmental Requirements

• Constant (67-100% of workday) use of arms and hands.
• Frequent (34-66% of workday) standing, walking, sitting, bending, squatting.
• Ability to lift 35 lbs.
• Ability to push and pull 20 lbs.
• Auditory and visual skills.
• Mental requirements: Possesses critical thinking and analytical skills, ability to multi-task, ability to communicate effectively and collaborate with a multi-disciplinary team.
• Potential risk of exposure to radiation and toxic chemicals.

Pay

$18.07 - $23.49 per hour