Assistant Facility Manager

About the role

Newmark is seeking an experienced facilities professional to provide day-to-day operational support for a GDIT facility in Egg Harbor Township, with occasional support to a nearby GDIT warehouse. The Assistant Facility Manager will serve as a primary on-site facilities resource and work closely with GDIT stakeholders, property management, landlords, vendors, and Newmark leadership to maintain a safe, reliable, well-maintained workplace. The successful candidate will combine strong customer service and organizational skills with practical knowledge of commercial building systems, particularly HVAC and Building Automation/Building Management Systems (BAS/BMS). The role requires sound judgment, independent follow-through, effective vendor coordination, and the ability to perform minor non-licensed maintenance tasks when appropriate.

Responsibilities

• Support the day-to-day operational management of the facility and nearby warehouse, maintaining a high standard of quality and responsiveness.
• Conduct routine facility inspections / Management by Walking Around (MBWA), identify deficiencies, initiate corrective action, and track open issues through completion.
• Monitor and support commercial HVAC, mechanical, electrical, and related building systems; assess issues, gather relevant information, and engage qualified service providers when required.
• Become proficient with the site BAS/BMS to monitor equipment, temperatures, alarms, trends, and operating conditions and make authorized adjustments as appropriate.
• Receive, dispatch, document, update, and close service requests using FAMIS360 or other designated work-order/CMMS systems; support preventive-maintenance and asset-data accuracy.
• Coordinate and monitor vendors and contractors for HVAC, electrical, plumbing, life-safety, general maintenance, and related services, including access, scheduling, proposals, repairs, performance, and completion verification.
• Maintain effective working relationships with GDIT stakeholders, occupants, landlords/property management, contractors, and Newmark personnel; provide timely, accurate status updates and follow-through.
• Understand landlord-versus-tenant maintenance responsibilities and coordinate or escalate issues in accordance with lease obligations and account procedures.
• Perform minor facility maintenance that does not require a licensed trade, such as lamp replacement, minor door/hardware adjustments, hanging signage/pictures, and other basic facility tasks.
• Support facility incidents and emergencies involving HVAC, power, water, life-safety systems, or other building infrastructure; coordinate response, escalation, communication, documentation, and follow-up through resolution.
• Coordinate small facility repairs, moves, and improvement projects, including contractor walkthroughs, scope development, pricing, scheduling, execution, punch-list activities, and closeout; escalate complex or multi-trade work to the appropriate project-management resource.
• Assist with purchase orders, vendor proposals, invoices, operating budgets, forecasting, variance reporting, and cost-control activities as required.
• Maintain accurate site documentation, vendor and emergency contacts, service information, inspection records, escalation procedures, and other information needed for operational continuity.
• Comply with all Newmark and GDIT safety, security, badging, access-control, confidentiality, and applicable regulatory requirements.
• May require additional work outside normal business hours, including overtime and/or on-call response based on operational needs.
• Perform other duties as assigned.

Requirements

• Minimum 3 years of progressively responsible experience in facilities coordination, facilities management, building operations, building engineering support, or a related field.
• Bachelor's degree or equivalent combination of relevant education, technical training, and practical facilities experience.
• Working knowledge of commercial HVAC and mechanical building systems and general knowledge of commercial electrical systems sufficient to assess issues and coordinate qualified repairs.
• Strong customer-service, vendor-management, troubleshooting, organizational, and follow-through skills.
• Ability to manage multiple priorities with limited supervision and determine when an issue requires escalation or specialized technical support.
• Strong written and verbal communication skills and the ability to interact professionally with client stakeholders, occupants, property management, vendors, and technical personnel.
• Proficiency with Microsoft 365 applications and the ability to learn Newmark and GDIT facility-management systems.
• Ability to satisfy applicable Newmark background requirements and GDIT site-access/badging requirements.

Preferred qualifications

• Experience operating or monitoring BAS/BMS platforms, including alarms, trends, and setpoint management.
• Experience with CMMS/work-order systems, preventive maintenance, and asset-management data.
• Experience supporting commercial office, government-contractor, mission-critical, research/technical, or secure operating environments.
• Technical education or training in HVAC, electrical, mechanical systems, building automation, facilities management, or a related discipline.
• Project-management experience and/or IFMA FMP/CFM, trade credentials, or other facilities-related professional certifications.

Physical requirements

With or without reasonable accommodation, the employee must be able to perform the essential functions of this site-based facilities role, including the following:

• Regularly walk and stand throughout the facility and access building, mechanical, utility, and equipment areas.
• Safely climb ladders and stairs as required to inspect or access building systems and equipment.
• Bend, stoop, kneel, crouch, reach, and work in areas with limited access when necessary.
• Safely use basic hand tools and perform minor non-licensed maintenance activities.
• Lift, carry, move, or position facility supplies, tools, and equipment as required by the work and consistent with Newmark safety practices.
• Access rooftop, mechanical, electrical, exterior, and other building-service areas when required and permitted.
• Respond to facility conditions that may require extended walking, standing, or physical activity.

Schedule

This is a full-time, five-day-per-week on-site position. Occasional local travel to a nearby GDIT warehouse or other supported location may be required. Working conditions are normal with the absence of disagreeable elements.