Assistant Estimator & Project Coordinator

About the role

We are looking for an Assistant Project Coordinator & Estimator to support our digital print production team. The successful candidate is someone who enjoys working in a print environment.

Responsibilities

• Schedule and perform site surveys as needed
• Prepare accurate cost estimates, quotes, and pricing based on project specifications
• Review scope of work, materials, labor requirements, and production timelines
• Absorb projects from order entry through delivery
• Coordinate with Regional Color Manager, Project Manager, and production to ensure deadlines are met
• Customer communication regarding specifications, timelines, revisions, approvals, and updates
• Create and maintain IFP quotes, work orders, and production documentation
• Maintain print production progress, installation progress, and flag issues that may impact schedule or cost
• Interface with customers regarding scheduling, problem-solving, job status, quotes, solutions
• Provide other forms of customer service as required
• Verify accurate files, specifications, and production requirements prior to release
• Project Management Support
• Tracking multiple active jobs simultaneously while maintaining attention to deadlines and detail
• Follow up on customer approvals, proofs, and production stages
• Absorb coordination of delivery schedules and installation logistics
• Absorb resolution of production, quality, or delivery issues as they arise
• Work in conjunction with Project Manager to maintain project flow and customer satisfaction
• Help prioritize urgent jobs and adjust schedules as needed based on production demands
• Absorb site surveys
• Effectively communicate with customer to understand scope of work and make recommendations when needed during on site survey/job site
• Estimating
• Interpret customer specifications, drawings, and bid documents to develop pricing through IFP
• Calculate material usage, labor, finishing, freight and outside vendor costs
• Request vendor pricing when needed for outsourced services or specialty material
• Ensure estimates align with company pricing standards and margin expectations
• Revise estimates as project scope changes
• Absorb preparation of bid responses and proposal documentation

Qualifications

• Strong organizational and multitasking abilities
• Excellent communication and customer service skills
• Ability to work under fast-paced environment with strict deadlines
• Experience in large format color print production, graphics, signage, or related industry preferred
• Proficiency in estimating, order entry, and Microsoft Office systems
• Proficiency in Adobe Creative Suite – Adobe Acrobat Professional, Illustrator, Photoshop
• Attention to detail and problem-solving mindset

Preferred Skills/Qualifications

• Experience in large format color print production, graphics, signage, or related industry preferred
• Proficiency in Adobe Creative Suite – Adobe Acrobat Professional, Illustrator, Photoshop
• Attention to detail and problem-solving mindset

Pay

Pay range: $23.00 to $28.85 per hour, depending on experience.

Benefits

ARC | Riot offers comprehensive health benefits: Medical, Dental, Vision, 401(k) with a match, Company-Paid Life Insurance, and an array of voluntary benefits which include STD, LTD, Voluntary Life, PTO, PEDs, employee Recognition Programs, Spot Awards, and more!