Assistant Division Director

Location: 1901 W Madison, Phoenix, AZ 85009

Salary: $31.00/hour - $64,480 per year

First resume review will be Friday, August 28

About the role

The State of Arizona Research Library, a branch of the Arizona State Library, Archives & Public Records, has a leadership opening for the role of Research Library Assistant Administrator with a specialty in Law Librarianship. Through supervising and mentoring staff, leading general and law reference services and outreach efforts, and measuring impact through analytics, the Assistant Administrator will be integral to fulfilling the goal of "Preserving Arizona, Providing Access." This position works closely with the Research Library Administrator to lead an exceptional team of professionals and paraprofessional staff tasked with stewardship of current and historically significant physical collections (Arizona Collection, Arizona Newspapers, Federal and State Documents, Law, Maps, and Patent and Trademark Resources) and digital collections (Arizona Memory Project, Reading Arizona). Visit azlibrary.gov/starl to learn more about the branch and its collections.

Responsibilities

• Supervise and mentor up to 3-4 professional and paraprofessional staff. Approve schedules, time sheets, monitor performance, and complete assessments. Supervise hiring as needed.
• Lead and coordinate programming, tours, and outreach efforts to state agencies (including the legislature and the courts), genealogical societies, libraries, other organizations, and the public.
• Lead and/or participate in special statewide or national projects, such as Arizona Genealogy Day and the Law4AZ program.
• Support social media outreach activities by submitting content (posts, blogs, videos).
• Manage and support the library's reference services. Serve as the subject matter expert on Arizona law and answer law-related reference questions.
• Oversee reading room rotation schedules for library staff and provide training and support to desk associates and reference librarians.
• Understand and help refine policies and procedures, and collect analytics.
• Manage a grant-funded budget that supports reference services.
• Serve as backup and support the Administrator as needed and work collaboratively with all divisions of the Arizona Department of State.

Requirements

• MA in Library Science or related degree
• Valid Arizona Driver’s License
• Updated fingerprint card on file
• Legal Reference training
• Strong interest in state government and Arizona history
• Experience managing personnel and projects

Skills

• Knowledge of commercial databases and library products and practices (e.g., library automation software, library cataloging and classification systems, Westlaw, etc.)
• Familiarity with LibAnswers, LibCal, LibGuides
• Knowledge of Arizona history and government, as well as current events
• Understanding of Arizona Revised Statutes, Arizona Administrative Code, legal reference resources, and strategies
• Planning strategies and tools, as well as budgeting
• Analytics using GA4 and other sources
• Strong customer service and general/legal reference skills
• Strong personnel skills to mentor staff, team build, and negotiate conflicts
• Strong computer skills including Windows, Word, and Excel
• Skill to operate library and office equipment, including microfilm readers, copiers, scanners
• Excellent written and oral communication abilities
• Ability to work with staff at all levels
• Ability to undertake a complex, extended project and see it to fruition
• Excellent attention to detail

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave: up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

State employees are required to participate in the Arizona State Retirement System (ASRS), the State-sponsored retirement contribution plan, and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.