Assistant Distribution Coordinator

Duties & Responsibilities

• Maintain an accurate shipment count on orders, ensuring proper contract application and monitoring contract performance so billings are accurate to customers.
• Provide customer service to customers and/or suppliers as needed pertaining to monthly activity (shipments, contract summaries, railcar tracing, etc.).
• Affix to reviewing and approving and/or disputing demurrage and detention wait times by working with carriers and internal schedulers.
• Affix to updating railroad and trucking fuel surcharge sheet and send to appropriate users.
• Develop strong working relationships with customer's logistics personnel; provide excellent service to customers as the primary contact for all matters.
• Enter BOLs into the system for railcars, trucks, barges, and vessels (physical transfers) and preparing loading summaries for use by customers, Marketers, and Accounting, as needed.
• E-file paperwork on internal network, provide to customs and send to customers as necessary.
• Perform periodic reconciliations between actual shipments as entered into SRA and what was ordered/tracked, and work internally with schedulers to resolve differences and adjust orders, as needed.
• Affix to maintaining accurate freight rates in SRA, as needed.
• Work with other distribution coordinators in the department to achieve department goals and objectives and cover other workload when they are on vacation or out ill.
• Other duties may be assigned according to business necessity.

Position Qualifications

• Strong analytical and problem-solving skills necessary to identify problems or areas for improvement and work to resolve those issues.
• Proficient knowledge of MS Office, primarily Excel.
• Ability to work within the data base system in order to create and utilize reports.
• Must be accurate, well-organized, able to prioritize and work under pressure.
• Experience/Education: 2- or 4-year college degree is required. Some college, computer technology, business or accounting school/classes are desirable. 2+ years of logistic scheduling experience, preferably rail, with exposure to international markets is a plus.

Physical Requirements

• Regularly position, transport and/or move up to 10 pounds.
• Regularly stand; walk; Be stationary for long periods of time.
• Regularly use fingers and/or hands to handle and feel.
• Regularly communicate with and exchange information verbally and in writing.
• Regularly move about in an office environment.
• Regularly use repetitive motion.

Working Environment

• The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job.
• The noise level in the work environment is usually quiet to moderate.
• This position is required to be performed at the work site during regularly scheduled hours.
• The physical presence at the work site is required.

Benefits

• Paid time off;
• medical, dental, vision, and life insurance;
• short-term and long-term disability insurance;
• retirement plan with company match;
• flexible spending account;
• employee assistance program.

Compensation

Annual Salary: $65,000.00 - $80,000.00