Assistant Director, Sponsored Programs

About the role

The Opportunity UCF is seeking a collaborative accounting leader to oversee professional accounting activities and strengthen financial procedures, internal controls, and accounting practices supporting both sponsored research agreements and core revenue operations.

Responsibilities

• Serve as lead and supervise all post award accounting financial reporting and invoicing to federal, state, and private funding sponsors of $200M+ in expenditures annually.
• Ensure reporting, invoicing, expenditure reviews, cash management, draw system reconciliations, cost share, equipment disposition, closeout activities are accurate, timely and in compliance with sponsor requirements.
• Hire, train, coach and supervise grants accounting personnel to ensure an optimum level of staff and staff expertise.
• Work with direct reports to establish goals and objectives that enhance their professional development of their direct reports and complete and deliver annual performance appraisals.
• Review metric reports and other data to monitor workload volume and effectiveness.
• Collaborate with investigators and college and department research administrators to resolve issues and advise on research requirements; interpret and communicate procedural and policy changes; oversee and coordinate training and demonstrations to investigators and their staff on post award issues.
• Implement and monitor internal controls for all sponsored award accounts receivable transactions.
• Supervise and review account analysis and reconciliation of the accounts receivable general ledger.
• Participate in year-end financial activities.
• Complete annual Schedule of Expenditure of Federal Awards report, routine and non-routine journal entries and required year end schedules.
• Aid in the development and implementation of congruent procedures for the management of awards from the time of contract review through award setup, award management and final project closeout.
• Identify areas of opportunity for continuous process improvement to increase accuracy, efficiency, and effectiveness.
• Cover compliance for sponsored projects campus-wide which includes maintaining current knowledge of cost accounting standards, contract and grant requirements, University Policies, Florida State Statutes, 2 CFR 200 Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance) and other applicable guidance.
• Aid in internal and external audits as well as Auditor General and State inquiries.
• Provide recommendations for use of existing automated accounting systems to maximize the effectiveness and efficiency of business processes and/or strengthen internal controls.
• Aid in the implementation and adoption of new applications and upgrades while working closely with kNEXT/WEST/GRIT HRS personnel on the best uses of these systems.
• Analyze Workday Grants Help Cases received from UCF community, identify resolution and provide guidance to user. Escalate to WEST when needed.
• Hold fiduciary responsibility through signature authority for invoices, financial liability statements, expenditure and closeout documents on behalf of the university.

Requirements

• Bachelor's or Master's degree and 4+ years of relevant experience with at least 1+ year(s) of leadership experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).
• Demonstrated experience supervising, coaching, or supporting staff within a grants accounting research administration or an accounting operational environment.
• In-depth knowledge of internal controls, financial reporting, Generally Accepted Accounting Principles (GAAP) and ERP financial systems, with a strong understanding of institutional or business operations.
• Proven ability to manage multiple administrative or financial projects and competing priorities under tight deadlines, maintaining accuracy, compliance and efficiency in fast-paced environments.
• Demonstrated analytical and problem-solving expertise, with hands-on experience in troubleshooting complex issues.

Qualifications

• Bachelor's or Master's degree in Accounting, Finance, or related field; Master’s degree preferred.
• 4+ years progressively responsible experience in grants accounting or research financial administration, preferably within a central office at a large institution of higher education.

Skills

• Strong knowledge of Federal, State, and University rules, GAAP, and ERP financial systems and other integrated systems.
• Ability to manage multiple administrative or financial projects and competing priorities under tight deadlines, maintaining accuracy, compliance and efficiency in fast-paced environments.
• Proven ability to troubleshoot complex issues.
• Hands-on experience in analyzing Workday Grants Help Cases received from UCF community, identifying resolution and providing guidance to users.
• Experience in implementing and monitoring internal controls for all sponsored award accounts receivable transactions.
• Knowledge of cost accounting standards, contract and grant requirements, University Policies, Florida State Statutes, 2 CFR 200 Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance) and other applicable guidance.
• Experience in coordinating with other operational units of the Office of Research to ensure compliance for sponsored projects campus-wide.
• Experience in providing recommendations for use of existing automated accounting systems to maximize the effectiveness and efficiency of business processes and/or strengthening internal controls.
• Experience in analyzing and participating in year-end financial activities.
• Experience in supervising and conducting quality control for assigned team members.
• Experience in resolving issues and advising on research requirements.
• Experience in overseeing and coordinating training and demonstrations to investigators and their staff on post award issues.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in participating in year-end financial activities.
• Experience in completing annual Schedule of Expenditure of Federal Awards report, routine and non-routine journal entries and required year end schedules.
• Experience in identifying areas of opportunity for continuous process improvement to increase accuracy, efficiency, and effectiveness.
• Experience in implementing and monitoring internal controls for all sponsored award accounts receivable transactions.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
• Experience in supervising and reviewing account analysis and reconciliation of the accounts receivable general ledger.
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