Assistant Director Sponsored Programs Administration

About the role

This position will serve as a primary coordinator of pre-award and non-financial post-award requirements involved in obtaining and managing sponsored awards to ensure compliance with Federal regulations, sponsor guidelines and university policies.

Responsibilities

• Carry out institutional compliance reviews of grant proposals to ensure adherence to sponsor guidelines, federal regulations, and university policies prior to submission.
• Advise faculty, staff, and students on sponsor requirements, proposal development, and submission processes for federal and non-federal funding opportunities.
• Maintain and troubleshoot problems with the InfoEd Electronic Research Administration system, as well as develop and present training materials for key stakeholders and document departmental procedures.
• Coordinate and support internal grant review processes and facilitate award kick-off meetings to clarify project requirements, responsibilities, and timelines.
• Serve as a primary administrator for the InfoEd Electronic Research Administration (ERA) system by troubleshooting user issues, maintaining system documentation, and coordinating with the software vendor to resolve technical problems.
• Develop and deliver training for faculty, staff, and students on the system, funding database, and sponsored programs processes.
• Aid in onboarding and training new Sponsored Programs Administration staff.
• Compile, analyze, and report proposal and award data for leadership, audits, accreditation, surveys, and institutional reporting.
• Support proposals involving clinical trials, clinical partners, and technology commercialization opportunities, including SBIR/STTR programs, and assist faculty with identifying and pursuing funding opportunities.

Requirements

• Bachelor's degree required; Master's degree preferred.
• Four (4) or more years of research administration or closely related experience.
• Working knowledge of the Uniform Guidance and experience interpreting federal and non-federal sponsor regulations and policies.
• Experience with electronic research administration systems; InfoEd experience preferred.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Knowledge of sponsored research administration and regulatory compliance.

Qualifications

• Excellent written and verbal communication skills with the ability to explain complex policies and procedures to diverse audiences.
• Strong interpersonal skills and the ability to build collaborative relationships with faculty, staff, administrators, and external sponsors.
• Demonstrated analytical and problem-solving skills with sound judgment and attention to detail.
• Ability to manage multiple priorities and meet competing deadlines in a fast-paced environment.
• Experience developing and delivering effective training and presentations.
• Flexibility to work occasional evenings or extended hours to meet proposal submission deadlines or departmental needs.