Assistant Director, Procurement and Transportation Services

About the role

The Assistant Director, Procurement and Transportation Services is a full-time position within the Campus and Procurement Services department. This role oversees both procurement and transportation services for the College.

Responsibilities

• Support competitive procurement processes, including informal bids, formal solicitations, and documentation retention
• Cooking purchasing activities, including requisitions, purchase orders, and related documentation
• Review purchasing requests for completeness, accuracy, and compliance with College policies and state procurement requirements
• Aid departments with procurement planning, vendor selection, and appropriate purchasing methods
• Maintain purchasing and transportation files, contracts, and vendor documentation in accordance with record retention requirements
• Serve as the primary point of contact for departments regarding purchasing and transportation procedures and requirements
• Aid with audit requests related to purchasing, procurement, and transportation activities
• Participate in procedural updates, training, and process improvements
• Keep up-to-date on changes in state laws, College policies and departmental procedures in order to provide accurate information or assistance to College employees
• Oversee transportation services for the College, including direct supervision of the Transportation
• Develop, manage, and oversee all policies and procedures related to motor vehicle operations (including recurring verification of driver licensing, driver eligibility, DOT certification, driver training and endorsements)
• Ensure compliance with all federal, state, and local laws and ordinances (including DOT regulations) affecting transportation and fleet operations
• Manage the College fleet inventory
• Perform other duties as assigned by the Director, Campus and Procurement Services

Overall Management and Leadership

• Manage daily team processing workloads to ensure completion of all requests within established department service level performance standards
• Ensure team compliance with applicable College policies and procedures while providing exceptional customer service
• Oversee formal training plans for new and experienced staff
• Answer employee/customer questions and resolve escalations. Proactively identify issues before they arise and develop systems to optimize processes
• Manage staff coaching and feedback and annual performance reviews
• Aid with the development, monitoring, and reporting on department key performance indicators
• Aid the Director in providing leadership to the Campus and Procurement Services team

Competencies

• Working knowledge of purchasing processes and documentation
• Working knowledge of transportation services and fleet management
• Knowledge of the District and College policies and procedures, and applicable local, state, and federal regulations related to Procurement and Transportation
• Ability to read and interpret general business data, technical procedures, and state laws regulating purchasing
• Excellent computer skills, including Microsoft Word, Excel, and financial software
• Excellent collaborative skills
• Strong written and verbal communication skills
• High attention to detail and accuracy
• Able to manage multiple priorities and deadlines
• Must be able to work independently, respect confidentiality, and maintain courtesy in dealing with students, faculty, staff, and visitors
• Must possess a valid Texas Driver’s License, good driving record, and be insurable on TJC’s insurance policy

Supervisory Responsibilities

• Direct Supervision Work Environment: Normal working hours are Monday through Friday. Work outside of normal working hours is required; availability by email or phone.

Physical Demands

• Sitting, Standing, Talking, Walking, Repetitive Motion, including keyboarding, Hearing, Grasping, Reaching, Manipulating items with fingers, Reading, Reasoning

Travel Required

• Yes