Assistant Director of RCACP

About the role

The Assistant Director of RCACP is responsible for providing direction and oversight for the daily operation of the shelter. This includes providing direct supervision and oversight to the shelter managers and assigned staff, making euthanasia decisions, overseeing hiring of staff, managing and coaching staff, assisting with new and ongoing projects, preparing the annual budget, monitoring and managing budget activities, ensuring accurate animal custody records, preparing and providing financial reports, reviewing and developing policies, creating purchase orders, serving as FOIA Officer and Record Retention Officer, and performing other administrative tasks.

Responsibilities

• Provides direct supervision and oversight to the shelter managers and assigned staff for the daily operation of the shelter, including animal care and on-site receiving and disposition of shelter animals.
• Makes euthanasia decisions as needed and provides leadership and guidance to staff in the absence of the Executive Director.
• Oversees hiring of staff as a hiring manager and coordinates new employee orientation and shelter training with shelter managers.
• Ensures that daily staffing levels are sufficient to safely provide adequate animal care.
• Manages, coaches, and performs timely performance evaluations for shelter managers, as well as provides constructive input for staff evaluations.
• Aids the Executive Director with new and ongoing projects of the shelter, including RVTV productions, social media campaigns, and multiple, concurrent grant projects.
• Prepares the annual budget with Executive Director and develops budget presentation to the Executive Board of Directors.
• Maintains and monitors budget activities throughout the year, providing forecasting predictions based on current spending and informing Executive Director of any concerns or trends based on sound data.
• Ensures and monitors that all animal custody records are accurate, complete, and maintained for all housed animals in accordance with applicable policies, procedures, and regulations from the Virginia Department of Agriculture and Consumer Services (VDACS).
• Prepares and provides monthly animal statistics and financial reports for review by the Fiscal Affairs Committee, and Executive Board of Directors, and for insertion in quarterly Executive Board of Directors meeting agenda packets.
• Reviews existing internal shelter policies and procedures pertaining to VDACS, OSHA, Virginia Department of Labor, Virginia Board of Pharmacy, and the United States DEA. Develops and implements new policies as needed based on legislative or regulatory updates.
• Works closely with Human Resources and Finance to resolve workers’ compensation claims.
• Creates purchase orders and processes invoices using the County DAX Financial software and reviews all credit card expenditures as the RCACP Credit Card Submitter for all cardholders.
• Serves as RCACP FOIA Officer and responds to requests promptly under the guidance of the County Attorney’s Office.
• Serves as the Record Retention Officer and follows the Code of Virginia and County policy regarding storage and disposition of records.

Requirements

• Education: Bachelor’s Degree or any other equivalent combination of education and experience, which provide the required knowledge, skills, and abilities for the job.
• Experience: At least five years of experience working in an animal shelter or similar environment. Considerable experience in a management position, preferably coordinating or supervising the operation of a municipal animal shelter or similar type of business.
• Certifications/Licenses: Valid driver’s license with a good driving record.

Qualifications

• Possesses general knowledge of management of an animal shelter, humane organization, animal care facility, or other similar business.
• Has general knowledge of techniques for effective supervision and the ability to gather facts and make appropriate decisions.
• Demonstrates strong written and verbal communication skills.
• Thorough knowledge of budgetary practices and basic accounting principles.
• Exhibits strong interpersonal relationship skills, including the ability to build alliances with community organizations, and agencies, and to communicate effectively to motivate staff.
• Ability to compile and analyze data and prepare reports.
• Proficient in Microsoft software and other computer applications.
• Promotes a culture of exceptional customer service, emphasizing rapid response, empathy, and effective resolution.

Skills

• Compassionate about the humane treatment and medical care of animals.
• Knowledge of budgetary practices and basic accounting principles.
• Strong interpersonal relationship skills.
• Ability to compile and analyze data and prepare reports.
• Proficient in Microsoft software and other computer applications.

Benefits

Full-time employees are eligible for a comprehensive benefit package that includes:

• Progressive Flexible Leave Plan with cash-in option
• Twelve paid holidays
• Short Term Disability Insurance
• Long Term Disability Insurance
• Health, Vision and Dental Insurance
• Life Insurance
• Flexible Spending Accounts - Medical and Dependent Care
• Virginia Retirement System - Membership in VRS is automatic upon hire into a covered position. County contributes and employees pay their membership contribution.
• Deferred Compensation Plan with County Match
• Employee Assistance Program
• Credit Union Membership