Assistant Director of Hospital Purchasing

About the role

Under the supervision of the Director of Hospital Purchasing, the Assistant Director of Hospital Purchasing supervises the capital/services or medical/surgery commodities group, the P-card program, and develops, implements, and oversees a program to protect the integrity of the purchasing portion of the supply chain. Oversees special projects as assigned and cross-covers other internal divisions within Purchasing as requested. Directs functions of assigned staff, provides operational vision, and ensures staff training on policies and procedures in accordance with NY State Finance Law, SUNY Administration procurement policies, and Upstate policies. Validates procurement transactions and records for audit readiness.

Works closely with SUNY officials, GPOs, and purchasing staff from Stony Brook, Downstate hospitals, and SUNY Administration to implement multi-hospital contracts for cost savings and streamlined workflow. Ensures continuous communication among agencies, creates and monitors department metrics, and collaborates with the Director to modify procedures as needed.

Responsibilities

• Direct supervision of the capital/services or medical/surgery commodities group and the P-card program.
• Develop, implement, and oversee a program to protect the integrity of the purchasing supply chain.
• Oversee special projects as assigned and cross-cover other internal Purchasing divisions.
• Direct functions of assigned staff and provide operational vision to meet department goals.
• Ensure staff training on NY State Finance Law, SUNY procurement policies, and Upstate procedures.
• Validate procurement transactions and records for audit readiness.
• Collaborate with SUNY officials, GPOs, and purchasing staff from other hospitals to implement multi-hospital contracts for cost savings and workflow efficiency.
• Create and monitor metrics to measure department output and success.
• Monitor operational flow and modify procedures as needed to ensure efficiency.
• Maintain continuous communication among agencies and stakeholders.

Requirements

• Bachelor’s degree in Business or related field and 3 years of relevant administrative and purchasing experience, or Associate’s degree in Business or related field and 5 years of relevant experience.
• Excellent written/oral communication, organizational, data management, and computer skills.
• Results-oriented with strong analytical, contract, and negotiation skills.
• Effective communication skills to collaborate with clinical and business leaders, including executives and physicians.
• Strong leadership, organization, and educational skills.
• Proficiency in MS Office, with emphasis on Excel.

Preferred Qualifications

• Four or more years of corporate purchasing experience, preferably in a hospital setting at an Integrated Delivery Network (IDN), healthcare manufacturer, distributor, or consultant.
• Experience negotiating major contracts for Physician Preference Items (PPI), Information Technology, and other specialty hospital clinical departments.
• Familiarity with Lawson or similar purchasing systems, including module implementation and training.
• Experience with procurement for a government agency, preferably a New York State government-owned agency.
• Master’s degree preferred.

Schedule

Monday–Friday, 8:00 AM–4:30 PM.