Assistant Director of Graduate Programs

About the Role

The Assistant Director of Graduate Programs supports the administration, coordination, and implementation of Graduate Program operations and initiatives. This position assists with student recruitment and outreach efforts, coordinates student-related activities and special events, supports curriculum administration and academic program processes, analyzes and reports assessment data, and oversees administrative and operational functions that contribute to the success of Graduate Programs. The Assistant Director collaborates with faculty, staff, students, and university partners to ensure effective delivery of Graduate Program services, maintain accurate program records and communications, support approved curriculum implementation, and ensure program materials remain current and compliant with university policies and procedures. This position also coordinates onboarding activities, maintains operational documentation, supports committee activities, and assists with special projects and strategic priorities as assigned.

Responsibilities

• Program Recruitment and Outreach (25%): Coordinate recruitment activities that support enrollment goals and program growth. Initiate outreach efforts with prospective students, feeder programs, affiliated organizations, and external partners. Assist with planning and coordinating recruitment events, information sessions, orientations, and other program engagement activities. Maintain recruitment communications, program materials, and related administrative records. Serve on the Admissions Committee to review all prospective applications.
• Student Related Activities and Service Committees (25%): Lead, coordinate, and manage special events (graduate orientations, research events, marketing events). Serve as representation on all related meetings and committees including OGS Round up meetings, program director meetings, curriculum committee, and student wellness initiatives. Remain up to date with all student policy requirements specific to domestic and international student enrollment.
• Curriculum Administration and Academic Program Support (20%): Oversee and maintain curriculum records, program documentation, and course offering information. Lead curriculum review, revision, and implementation processes in collaboration with faculty and program leadership. Coordinate implementation of approved curriculum changes and updates. Lead and assist faculty and staff with academic scheduling, documentation, and course-related administrative processes for semesterly planning. Ensure program materials, handbooks, websites, and related resources reflect current curriculum and policy information. Lead analysis and reporting of program assessment data and student outcome measures.
• Training, Onboarding, and Administrative Operations (20%): Coordinate onboarding activities for new staff and student employees. Develop and maintain onboarding materials, process documentation, and operational guides. Oversee administrative support for meetings, correspondence, records management, and operational processes. Oversee special projects and program initiatives as assigned.
• Other Duties as Assigned (10%): Perform additional duties and responsibilities in support of Graduate Program operations and strategic priorities.

Qualifications

Minimum: Bachelor's degree from a regionally accredited institution with a minimum of four years related exempt experience, including two years of supervisory experience. Degree Equivalency Clause: Four years of direct experience for a bachelor's degree.

Preferred: USF experience and/or experience in higher education with a master's degree.

Schedule

This position is fully in-office with typical operational hours of 8:00 am - 5:00 pm M-F and is located at the Water Street District - Tampa Campus.