Assistant Director of Finance, University Services Finance

About the role

University Services provides integrated services to the University community, overseeing departments such as Campus Dining, Campus Support Services, Conference and Event Services, Housing and Real Estate Services, Mail Services, The Service Point, Talent and Organizational Development, Trademark Licensing, Transportation and Parking Services, and University Services Administration. The department employs over 500 staff with annual operating budgets of approximately $140 million in revenue and $80 million in expenses. Reporting to the Director of Finance, University Services, the Assistant Director of Finance provides leadership and direction to several departments in University Services finance, overseeing financial operations, budgeting, forecasting, reporting, revenue management, capital planning, and serving as a strategic financial partner to operational leadership.

Responsibilities

• Develop, manage, and forecast annual operating, capital, and special-purpose budgets, ensuring alignment with departmental priorities, University objectives, and diverse business models, including outsourced and third-party service providers.
• Serve as a strategic financial partner to departmental leadership by providing financial analysis, forecasting, modeling, and decision-support recommendations to support operational, strategic, and organizational initiatives.
• Manage revenue-generating activities, including invoicing, accounts receivable, revenue reconciliation, forecasting, and analysis of rates, pricing strategies, utilization trends, and revenue enhancement opportunities.
• Ensure accurate accounting and financial management of revenues, expenses, capital investments, and non-operating funds through reconciliations, journal entries, balance sheet reviews, and oversight of interdepartmental transactions.
• Oversee procurement and contract-related financial activities, including purchase orders, requisitions, vendor payments, sole-source justifications, contract review, competitive bidding, and RFP processes in accordance with University policies.
• Collaborate with the Budget Office and other central administrative partners to ensure accurate budget development, reporting, and financial system integration.
• Monitor departmental financial performance, including budget-to-actual results, labor expenditures, staffing impacts, and key financial trends, and recommend corrective actions when needed.
• Support capital planning initiatives by evaluating the financial impact of capital investments and ensuring related operating costs are incorporated into long-term financial planning.
• Review and approve payroll, labor accounting, procurement, and credit card transactions to ensure compliance with University policies and financial controls.
• Serve as the primary business lead and subject matter expert for University financial systems and related departmental applications, ensuring data integrity, system effectiveness,