Assistant Director of AP and Purchasing

About the role

The Accounts Payable & Purchasing Manager oversees and leads IDEM's Accounts Payable, Purchasing, and Travel operations. Key responsibilities include developing and implementing policies and procedures, ensuring compliance with State and federal regulations, managing complex procurement and accounts payable processes, and supervising a team.

Responsibilities

• Review and evaluate organizational effectiveness, goal determination, and strategic planning, etc., making recommendations for improvement.
• Aid the Director in developing and coordinating plans and policies, resources, and mission as well as goals, vision, and expectations of agency or program.
• Provide guidance to agencies and the public regarding applicable laws and rules.
• Supervise subordinate personnel including hiring, determining workload, and authorizing assignments, training, monitoring, and evaluating performance, and initiating corrective or disciplinary action.
• Afford support to the agency or program budget including revenues, expenditures, and budget projections.
• Communicate with news and other media and respond to media questions or requests in an appropriate public relations manner.
• Collaborate with other government officials on planning issues.
• Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development.
• Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees. Ensure work adheres to quality standards, deadlines, and proper procedures.

Requirements

• Extensive knowledge of agency and/or organizational program(s) and business practices.
• Extensive knowledge of State programs and resources, public policy, and program evaluation.
• Ability to develop and/or measure program outcomes.
• Ability to create and maintain strong working relationships with key public and private government and business leaders.
• Ability to identify problems, determine accuracy and relevance of information, and use sound judgment to generate and evaluate alternatives and to make recommendations.
• Ability to work with internal and external customers to assess needs, provide assistance, resolve problems, and satisfy expectations.
• Outstanding interpersonal skills with the ability to build relationships, establish credibility, and influence leaders at all levels.
• Make logical, well-informed, and objective decisions. Ability to perceive the impact and implications of decisions.
• Ability to identify problems. Determine accuracy and relevance of information. Implement sound judgment to generate and evaluate alternatives and to make recommendations.
• Ability to assign work, set clear direction, and manage workflow.
• Ability to effectively provide feedback, guidance or corrective action to coach and develop employee skillsets.

Qualifications

• Minimum of 5 years of relevant experience in accounting, purchasing, or related field.
• Experience in managing large-scale procurement and accounts payable processes.
• Proven ability to lead and mentor a team.
• Strong understanding of state and federal regulations impacting procurement and accounts payable.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite.

Skills

• Strategic thinking and problem-solving.
• Project management and organizational skills.
• Effective communication and negotiation skills.
• Leadership and supervisory abilities.
• Knowledge of state and federal procurement and accounts payable regulations.

Benefits

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans.
• A Wellness Rewards Program: Complete wellness activities to earn gift card rewards.
• A Health Savings Account, which includes bi-weekly state contribution.
• A 457(b) account (similar to 401(k) plan) with employer match.
• Two (2) fully-funded pension plan options.
• A robust, comprehensive program of leave policies covering a variety of employee needs.
• Group life insurance.
• Free parking for most positions.
• Free LinkedIn Learning access.

Pay

The salary for this position traditionally starts at $75,010.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

Schedule

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work.