Assistant Director of Alumni Relations for Reunions & Events

Primary Duties and Responsibilities

• Develop strategic programming and schedule for annual on-campus Deerfield class Reunions.
• Create clear timelines and delineation of responsibilities for planning and execution of specific post-50th class Reunion programming and schedule.
• Oversee specific Reunion program elements, such as the childcare program and Deerfield Inn lodging coordination.
• Execute Reunions within budget parameters.
• Oversee timely development and distribution of all Reunion invitations and program materials in collaboration with the Communications Office.
• Assume responsibility for on- and off-campus events as assigned, including planning and execution of regional campaign events.
• Develop program, schedule, and detailed run-of-show for all assigned events, including clear timelines and delineation of responsibilities.
• Collaborate closely with Events Manager on planning and logistics for on-campus events.
• Coordinate Head of School and/or Board members’ participation in events.
• Serve as on-site event manager as needed.

Job Specifications

• Bachelor’s degree
• 1 - 3 years of experience in Alumni Relations or similar work-related industry
• Excellent verbal and written communication and organizational skills
• Ability and willingness to travel up to 15% of the time and work occasional weekends and evenings
• Ability to manage and motivate volunteers
• Proficiency with MS Office Suite, integrated databases, email marketing programs, and willingness to learn specialized software for scheduling, project management and event management
• Ability to work independently and collaboratively as part of a team
• A high level of integrity and a strong work ethic
• Demonstrated commitment to diversity and inclusion and to serving the needs of a diverse community

Physical Job Demands

• Close visual acuity to analyze data and figures and to view a computer terminal
• Ability to sustain substantial movements of the wrist, hands and/or fingers
• Occasional lifting, carrying, pushing, pulling or otherwise moving objects up to 10 lbs
• Occasional stooping, kneeling or reaching

Working Conditions

• The worker is in an office environment, and while in the office is not substantially exposed to adverse environmental conditions.
• While traveling the worker is subject to outside environmental conditions.

Compensation & Benefits

• Deerfield Academy offers a competitive total compensation package, where base compensation or salary is just one component.
• Pay within the published range is determined by factors such as qualifications, job-related knowledge, skills, and experience, allowing for growth and progression within the role.
• We also offer a comprehensive suite of benefits to eligible employees, including:
• Health & Financial: Medical, dental, and vision insurance; a 403(b)-retirement plan; and employer-paid life and disability plans.
• Time Off: Generous paid time off and paid holidays.
• Campus Perks: Tuition remission, fitness center access and complimentary dining hall meals.

Application Materials

• A cover letter summarizing interests and qualifications
• A complete resume or curriculum vitae

Disclaimer

• The above job description is intended to describe the general nature and level of work being performed by employees assigned to this classification. This job description is not intended to be construed as a comprehensive list of all responsibilities, duties and skills required of personnel so classified. It is expected that job duties and responsibilities will develop over time commensurate with performance.