Assistant Director of Admissions Operations, Law School

Key Functions And Expected Performance

• Processes and screens applications for completion in Slate, cross-checking CAS application fields with VLS application responses and entering any data that did not upload properly.
• Communicates regularly with applicants regarding application documents and liaises with LSAC or the VU Slate Team concerning J.D. electronic application flow problems and software issues.
• Recommends and advises on improvements and updates to the law school database platform (Unite) and other software platforms used by the office.
• Sorts applications daily into priority bins in Slate for processing and file reading, troubleshooting reading issues or concerns, and provides assistance to the Assistant Dean of Admissions with Slate queries.
• Processes J.D. waitlist and deny decisions in Slate, serves as backup for the Department Director's function of processing admits and scholarship decisions, and admitted student mailings.
• Ensures applicant decisions and statuses are accurate within Slate and Unite, archives all applications in Unite annually, and processes character and fitness updates for current applicants, current students, and graduates.
• Serves as the point of contact for the Office of Student Life to process character and fitness amendments through secure file transfer.

Departmental Budget and Financial Transactions

• Handles travel expense reimbursements for approximately 300 visiting admitted applicants annually (non-students/non-employees).
• Orders all supplies and any other items needed for the department using Procurement.
• Maintains One Card documentation and monitors charges.
• Handles departmental financial transactions and keeps current on University financial procedures and policies through training sessions.
• Handles J.D. application fees through Journal Entries and manages vendor and event management for Admitted Students Programs.

Recruiting and Student Services

• Addresses admissions inquiries, edits large prospect files for mailings, and assists with Candidate Referral Service prospect queries and mailings.
• Assists with Admissions Interview Program interview management and communications, and provides back-up support for the Interview Program in the absence of the Director.
• Prepares CRS searches in Unite for recruiting events to be uploaded to Slate, advertises these events via email in Slate, and follows up with fee waiver emails to prospective students.
• Assists with financial aid questions, student account issues, and rising 2L scholarship applications.
• Supports the Dean of Admissions and Associate Department Directors daily, providing ad hoc reports and troubleshooting issues in Slate.

Administrative Duties

• Supports the departmental email box and prepares correspondence for administrators' signatures.
• Post-deposit, monitors the incoming class each year for submission of Dean Certification forms, receipt of their final transcripts, and immunization form status.
• Updates and submits the electronic application for J.D., Transfer, Early Decision, and Visiting to LSAC each academic year, making necessary changes during the application year.
• Communicates to the Slate team any changes to wait list, deny, transfer admit, letters in the Slate system.

Qualifications

• A Bachelor’s degree is necessary.
• A minimum of 5 years of experience in admissions, student services, the legal field, or relevant industry is necessary.
• Detail-oriented, possesses strong speaking and writing skills, able to manage complicated projects, and analyze data.
• Demonstrates an exemplary work ethic, a strong sense of initiative, discretion, sensitivity, and excellent judgment.
• Proficient in using various databases (ACES2/UNITE), CRM platforms, or email marketing software.
• Advanced knowledge of computer software including Microsoft Office Suite, especially Excel.
• Works independently and under pressure, functions effectively in a team and service-oriented environment.
• Excellent customer service skills, verbal and written communication skills, and strong organizational skills, including high attention to detail.
• Writes and edits communications to the public.