Assistant Director, External Fellowships and Scholarly Development

Required Qualifications

• Bachelor’s degree (foreign equivalent or higher).
• Three (3) years of full-time experience working in an educational setting, which may include teaching, research, advising, administration, and/or student programming/support (will consider equivalent experience and/or graduate assistantship work experience).
• Experience coordinating, organizing, and facilitating projects, programs, workshops, and/or events.
• Experience in drafting communications for multiple audiences and reviewing and giving feedback on materials such as applications and proposals.

Preferred Qualifications

• Master’s degree (foreign equivalent or higher) in a discipline that emphasizes writing, communication, and analytic skills.
• Research experience (e.g., graduate thesis, independent research, industry research), and/or experience with grant and proposal writing and development and/or scholarly activities represented by conference participation or public engagement.
• Demonstrated experience in advising students on the process of applying for nationally competitive awards, including supporting students to find funding opportunities, coaching students in writing personal essays and project proposals, and facilitating communicating with external contributors (e.g., referees, potential affiliates, funding organizations).
• Experience working with a diverse (first-generation, historically underrepresented and/or economically disadvantaged) population of students in an academic environment.

Brief Description Of Duties

The Assistant Director for External Fellowships and Scholarly Development will join the Graduate and Postdoctoral Professional Development team in the Graduate School at Stony Brook University. They will contribute to External Fellowships’ mission to ensure Stony Brook scholars at all stages of their education receive well-rounded and multidimensional support when applying for external awards. This position contributes to maintaining and expanding the portfolio of structured advising for undergraduate, graduate, and postdoctoral applicants. The successful candidate will contribute to creating a fellowships culture across campus by conducting outreach to and advising for competitive national and international fellowships programs (e.g. Fulbright, Critical Language Scholarship, NSF Graduate Research Program Fellowship, Gilman, Truman) and providing structured support for the application process. The Assistant Director will create and deliver programming and application resources to encourage fellowship application submissions and help scholars benefit from the related professional development inherent in this process. They will also assist with campus nomination committees and securing candidate endorsements.

The Assistant Director will lead the advising process for several awards, communicate policy, procedure, curricular, and other relevant knowledge, such as preparing and drafting nomination materials, to prospective applicants. Promote external funding opportunities to students by developing materials to help students understand specific awards and programs (e.g., the Fulbright program, NSF Graduate Research Fellowship Program, Goldwater Scholarship, Marshall Scholarship) by hosting general interest sessions and award-specific information sessions. Work with the Director, Assistant Dean, and other leadership in the Graduate School to assess outcomes related to programming and advising engagement.

The Assistant Director will provide advising, support, follow-up, and strategies for success to students either individually or in a group setting. Offer feedback about application materials to students, either directly or by organizing group or peer review opportunities. Create internal process documents and application strategy guides to support successful application submissions. Support faculty who participate in selection and interview committees for awards and serve as a nomination committee chair. Track current and future fellowship applicants and engagement with unit activities to assist with annual assessment and reporting processes. Monitor national best practices in fellowships advising to implement relevant new initiatives at Stony Brook.

The Assistant Director will create, market, and implement activities and celebrations to foster engagement in the past, current, and prospective fellowship applicant community in conjunction with the Director. Contribute to website and social media content that highlights opportunities and publicly celebrates the accomplishments of individuals and SBU. Represent External Fellowships through workshops, tabling events, and other opportunities hosted by partner entities. Develop written communications highlighting fellowships, including items for the fellowships newsletter and other media spotlights.

The Assistant Director will maintain good relationships with faculty, staff, and other campus stakeholders to build a diverse pool of prospective applicants, including students from underrepresented backgrounds. Serve on office committees and engage in University-wide programs and services. Liaise with SUNY counterparts at other campuses and the national fellowships advising community. Divisional Support Assist with Graduate School and Graduate and Postdoctoral Professional Development priorities. Maintain positive and productive relationships with faculty, staff, and other stakeholders. Liaise with student service area that support external fellowship operations.

Other duties or projects as assigned as appropriate to rank and departmental mission.

Special Notes

This position will be based on campus in Stony Brook, NY. This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption. In addition to the employee's base salary, this position is eligible for $4000 UUP annual location pay, paid biweekly. For this position, we are unable to sponsor candidates for work visas. Resume/CV and cover letter should be included with the online application. Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws. If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA . In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here . Visit our WHY WORK HERE page to learn about the total rewards we offer. Official Job Title Senior Staff Assistant Job Field Administrative & Professional (non-Clinical) Primary Location US-NY-Stony Brook Department/Hiring Area Graduate School, Graduate and Professional Development Schedule Full-time Posting Start Date Aug 26, 2026 Posting End Date Sep 9, 2026, 10:59:00 PM Salary 63,000 - 72,000 Appointment Type Term Salary Grade SL3