Assistant Director Event and Conference Services

Job Profile

Administrative Operations Manager 1
Job Family: Administrative Operations
Time Type: Full time
Max Pay: $60,000.00 USD per year
Apply by: 11:59 PM Arizona time the day before the posted End Date.

About the role

Manages the routine operations of a department within the division. Monitors budget, implements strategic priorities, and prepares reports for senior management.

Responsibilities

• Serve as the main administrator for bookings and reservations with Sun Devil Fitness Center at the Tempe campus and other locations as needed.
• Lead point of contact in preparation of contracts and agreements as they pertain to community rentals held at Sun Devil Fitness Complex facilities.
• Inventory and maintain equipment and supplies necessary for special events.
• Actively market and recruit events and rentals to the SDFC to maximize revenue generation.
• Career Services
• Hire, train, mentor and evaluate Event Coordinators to support events.
• Communicate any event needs with Olympus custodial services to ensure the expected level of cleanliness is met and proactively maintained.
• Serve as a point of contact for audio visual troubleshooting in the SDFCs.
• Work as a part of Events and Conference Services team in providing and updating comprehensive policies and procedures to ensure all clients, including student organizations, departments, and community organizations, are knowledgeable and complies with University policies and practice.
• Assist with other duties as deemed necessary from the Director of Events and Conference Services.
• Risk Management
• Promote Risk Management training and preparedness for all staff.
• Provide Risk Management training as a prominent and essential component of student event coordinator jobs with the department.
• Ensure current status of Red Cross certifications are maintained by student event team.

Requirements

• Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Qualifications

• Experience working in facilities management or related position.
• Experience in managing third-party service contracts.
• Experience managing and developing full-time staff members and/or student worker populations.
• Demonstrated proficiency in problem-solving and decision-making.
• Evidence of effective written, interpersonal, oral, and verbal communication skills.
• Experience maintaining effective working relationships, presenting to audiences, public speaking, analyzing problems, proposing effective solutions, and effectively delegating responsibilities to staff.
• Experience meeting priority deadlines while providing accurate and excellent service.

Skills

• Excellent communication skills.
• Ability to manage multiple tasks and prioritize effectively.
• Strong organizational and administrative skills.
• Proficiency in Microsoft Office Suite.
• Knowledge of event planning and coordination.
• Ability to work independently and as part of a team.

Benefits

• No benefits provided.

Pay

$60,000 per year

Schedule

Full time