Assistant Director, Business & Finance

Under the general supervision of the Assistant Athletic Director, Business and Finance, this role manages key financial operations for the Department of Intercollegiate Athletics, with primary responsibility for departmental revenue and accounts receivable administration. The position serves as the department’s primary point of contact for revenue-related activities, including invoicing, collection, reconciliation, and reporting of revenue from internal and external sources. Additional responsibilities include overseeing the transfer and reconciliation of UCLA Foundation gift and endowed funds, administering the department’s Procurement Card Program, and supporting departmental accounting, financial reporting, budget development, forecasting, fiscal close, and audit activities. The role collaborates with departmental and campus partners to ensure financial transactions are accurate, timely, and compliant with University, departmental, conference, state, and NCAA policies.

Responsibilities

• Manage departmental revenue and accounts receivable administration, including invoicing, collection, reconciliation, and reporting.
• Serve as the primary point of contact for revenue-related activities from internal and external sources.
• Oversee the transfer and reconciliation of UCLA Foundation gift and endowed funds.
• Administer the department’s Procurement Card Program.
• Support departmental accounting, financial reporting, budget development, forecasting, fiscal close, and audit activities.
• Collaborate with departmental and campus partners to ensure compliance with University, departmental, conference, state, and NCAA policies.
• Establish and maintain effective financial processes, internal controls, records, and documentation for operational, audit, and compliance requirements.
• Prepare clear, concise, and accurate financial reports, policies, procedures, and professional correspondence.

Qualifications

• Minimum of 3 years of progressive experience in accounting, finance, business operations, or a related area, or an equivalent combination of 5 years of professional work experience in these fields. (Required)
• Experience with and ability to comply with University, Conference, and NCAA regulations. (Preferred)
• Working knowledge of generally accepted accounting principles (GAAP) and their practical application, including fund accounting, revenue recognition, accounts receivable, reconciliations, and financial reporting. (Required)
• Demonstrated ability to manage and reconcile financial transactions and accounts with a high degree of accuracy, identify discrepancies, and resolve financial issues in a timely manner. (Required)
• Knowledge of financial controls, cash handling, purchasing, accounts payable, procurement card administration, and other business and financial practices applicable to a complex organization. (Required)
• Demonstrated analytical skills and ability to interpret financial information, identify trends and issues, and contribute to budget development, forecasting, and financial reporting. (Required)
• Strong proficiency with Microsoft Excel and demonstrated ability to effectively utilize financial systems, reporting tools, and other business software applications. (Required)
• Ability to organize and prioritize multiple assignments, meet deadlines, and work accurately and efficiently in a fast-paced environment with frequent interruptions and fluctuating workloads. (Required)
• Ability to work independently, exercise sound judgment, identify and resolve problems, and determine when matters should be elevated to management. (Required)
• Strong interpersonal and communication skills with the ability to work collaboratively and effectively with a broad range of departmental, campus, and external constituents. (Required)
• Demonstrated ability to clearly communicate financial information, policies, and procedures to individuals with varying levels of financial knowledge and experience. (Required)
• Ability to understand, interpret, and apply complex organizational policies, procedures, and regulatory requirements to financial and administrative activities. (Required)

Requirements

• Bachelor’s degree in accounting, finance, business administration, or a related field. (Preferred)

Pay

UCLA provides a full pay range. Actual salary offers consider factors including budget, prior experience, skills, knowledge, abilities, education, licensure, and certifications, among other business considerations. Salary offers at the top of the range are not common.

Benefits

Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Schedule

8:00 AM – 5:00 PM

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
• CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse."