Assistant Director

About the role

We’re seeking an organized, reliable, and compassionate Assistant Director to support the daily operations of our senior living community.

Responsibilities

• Support new-hire processes including paperwork, onboarding, training, and HRIS updates.
• Aid in employee scheduling, recognition programs, and disciplinary documentation.
• Post open positions, review applicants, and conduct interviews as appropriate.
• Prepare payroll and review accounts payable for Director approval.
• Manage billing processes including monthly rent collection, changes in services, insurance documentation, and Medicaid paperwork.
• Welcome and guide visitors, answer phones, and provide excellent customer service.
• Assist with resident tours, orientations, and move-ins.
• Prepare meeting minutes, distribute mail, and complete maintenance/housekeeping work orders as needed.
• Help plan employee appreciation events and community communications.
• Uphold confidentiality and comply with HIPAA regulations.
• Perform additional duties as requested by the Community Director.

Requirements

• Associate degree in Office Administration or related field preferred; equivalent experience accepted.
• At least 2 years of experience in an office or administrative setting required.
• Knowledge of accounting principles and HR practices preferred.
• Strong organizational and communication skills.
• Proficiency with Microsoft Office and comfort with technology.
• Ability to make sound decisions, set goals, and solve problems.
• Commitment to serving seniors with compassion and respect.
• Must obtain and maintain a chauffeur’s license within 30 days of hire (if required by state).

Qualifications

• Must have a valid driver’s license.

Skills

• Excellent interpersonal and communication skills.
• Strong organizational and time management skills.
• Ability to handle confidential information with discretion.
• Proficiency with Microsoft Office Suite.
• Basic knowledge of accounting and HR practices.

Benefits

• Competitive salary and bonus opportunities.
• Health, dental, vision, disability, and life insurance.
• 401(k) with match.
• Paid time off and flexible hours.
• Employee assistance program and on-demand pay.
• Career growth opportunities in a fast-growing company.

Pay

The base range represents the low and high end of the pay range for this position. Actual pay will vary and may be above or below the range based on various factors including but not limited to location, experience, and performance.

Schedule

Flexible hours for better work-life balance.